Resources: Transactions Processed in iOU

Transactions Processed in iOU
Expense iOU Module When to Use
Advances Advances Requesting advance for paying for travel or human subjects
Airfare Reimbursements Requesting reimbursement for airfare - file after trip
Alcohol / Entertainment Reimbursements Requesting reimbursement for entertaining & alcohol expenses
Car Rental Reimbursements Requesting reimbursement for car rental expenses - file after trip
Catering Other Checks Requesting that a caterer be paid directly
Conference Fees
(paid by individual)
Reimbursements Requesting reimbursement for conference registration fees
Conference Fees
(paid directly from Stanford)
Other Checks Requesting conference registration fees be paid directly
Dues
(paid by individual)
Reimbursements Requesting reimbursement for a dues payment
Dues
(paid directly from Stanford)
Other Checks Requesting dues to be paid directly to organization
Faculty Club Other Checks Requesting check payable to Faculty Club
Honoraria Other Checks Paying honoraria for speakers
Hotels (local) for Visitors Other Checks Requesting check payable to hotel directly
Human Subjects Other Checks Paying human subjects directly
Lodging
(actual)
Reimbursements Requesting reimbursement for lodging - file after trip
Meals & Lodging
(per diem)
Reimbursements Requesting per diem reimbursement - file after trip
Meals
(per diem)
Reimbursements Requesting meal per diem reimbursement - file after trip
Meals
(actual)
Reimbursements Requesting reimbursement for actual meal expenses - file after trip
Miscellaneous Expenses Reimbursements Requesting reimbursement for supplies, books, taxi, etc.
Moving Companies Other Checks Requesting check payable to moving company directly
Personal Auto Reimbursements Requesting reimbursement for use of personal vehicle
Petty Cash Petty Cash Replenishing petty cash
Phone and Internet Bills Reimbursements Requesting reimbursement for business phone and internet expenses
Postal Services, United States (USPS) Other Checks Requesting check payable to USPS
Royalties Other Checks Paying royalties
Subscriptions
(paid by individual)
Reimbursements Requesting reimbursement for a subscription payment
Subscriptions
(paid directly from Stanford)
Other Checks Requesting subscription to be paid directly
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