Overview: Student Awards and Travel
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Award payments to students may be added to the student’s University account and paid through the normal student refund process.
To add an award to a student’s account, enter a fellowship award in the Graduate Financial Support (GFS) system for graduate students or contact the Financial Aid Office for undergraduates. Reference Overview: Processing Graduate Fellowship Payments for information on the student refund process.
If the department wishes to present an award check to a student during a ceremony, such as commencement, the award payment should be requested, at least one week in advance, using the Fellowship / Award Form (SU-21). Reference How To: Request Subsistence Payment, Travel Grant or Award.
Reimbursement for student travel that cannot be certified as a University business expense should be added to the student’s University account and paid through the normal student refund process. To verify if travel can be certified, see Administrative Guide Policy 5.4.2 Section 11. Reimbursement for books or other miscellaneous fellowship awards should be handled in the same manner.
Paying Non-Student Awards
Award payments to University faculty and staff must be requested through Payroll. Payment is added to the employee's paycheck. Reference How To: Request One Time Payment.
Award payments to non-Stanford affiliates must be requested through the Expense Requests system as Non-PO Payments using the "Prizes and Awards" category. See: