Stanford Travel News

Thursday May 17, 2018  |  Archived News

Tips & Trips

Image with light blue background, 'Travel TIPS!' text

When making preparations for a flight, you want your travel to be as comfortable and stress-free as possible. At the same time, we’re not exactly flying around on personal Lear jets, so of course, cost is a consideration, too. Whether you are flying economy or premium, we have some basic measures you can take to get the most out of your money, courtesy of a report by Expedia and the Airlines Reporting Corporation.

For economy travel:

  • Be a planner––book more than 30 days ahead.
  • For economy international flights, book on a Sunday and depart on a Thursday or Friday.
  • The highest average domestic ticket prices are paid in June; the lowest domestic prices are paid in September.

For premium travel:

  • As with economy, book more than 30 days ahead for the best prices.
  • Book on a Saturday or Sunday, and if possible, start your journey on a Friday or Sunday.
  • Lowest ticket prices often vary depending on the destination. For more information that includes destination-related material, view the entire report.

Book your next Stanford travel trip on Stanford Travel. (Traveling for SLAC? Go to Stanford SLAC Travel.)

Cross a State off Your Bucket List

Image of U.S. all states, each state represented with a photo

Is there a state you haven't set foot in, but always wanted to? If you book a Stanford business trip on Egencia by Aug. 31, you will be eligible to win a roundtrip coach-class ticket on American Airlines to anywhere in the U.S. except Hawaii.

Travelers and their travel arrangers both are eligible for the drawing.

Congratulations to our most recent drawing winner: Kenneth Weber, a postdoctoral research fellow in the School of Medicine.

State Department Advisories

Logo of Department of State

The U.S. Department of State has adopted a new rating system to assess the threat level of countries and regions around the world. To reflect these new changes, Stanford’s Office of the Provost has revised the International Travel Policy that affects faculty, students and staff who travel internationally for university research and business.

In the new system, travel advisories are rated:

  • Level 1 (Exercise Normal Precautions)
  • Level 2 (Exercise Increased Caution)
  • Level 3 (Reconsider Travel)
  • Level 4 (Do Not Travel)

Stanford's restrictions and recommendations vary, depending on whether the traveler is an undergraduate student, faculty, staff or graduate student.

For more information, see New U.S. Department of State travel advisories and what they mean for you.


Screen shot of International SOS Stanford University account

International SOS (ISOS) is a service that mitigates risks and their associated costs in international travel. Egencia electronically provides itineraries to International SOS so that Stanford may contact travelers in the event of an emergency.

For an overview of what ISOS provides and to print a membership card for travel, visit Stanford International SOS Services.

Before you check in to your place of lodging, check out this handy ISOS Hotel Safety Pocket Guide.

Visa Alerts

Screen shot of Egencia web site visa alert circled

Egencia has added Automated Visa Alerts to its system.

At the time of booking, a work visa alert is displayed on the online itinerary and in the confirmation email for the final destination of a trip.

If a visa is required, a call to action will appear to inform travelers about the visa and travel requirements.

To assist in your travels, Stanford has partnered with CIBT and VisaBy Casto for visa and passport services.

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