Stanford Travel News

Thursday October 19, 2017  |  Archived News

Travel Talk with Ginny Smith of the Stanford Law School

Photo of Ginny Smith, administrative associate at Stanford Law School

Ginny Smith, administrative associate at Stanford Law School, is a devoted user of Stanford Travel. She estimates she books "about 99 percent" of the travel she arranges through Stanford Travel.

Why does she prefer Stanford Travel? "It's easy!" she says. "Also, it'll tell you immediately if the travel arrangements are in policy, so it removes the guesswork."

Although she usually books travel on her own, she occasionally calls on the agents at Egencia for help. "I've had really good experiences with the agents; every time I've called they’ve been super helpful."

One more advantage she wanted to mention: "If I book through Stanford Travel and I'm out of the office," another authorized arranger can call, "and Egencia knows exactly what trip they’re talking about."

Like so many others in her position at Stanford, Ginny's workday is jam-packed, so anything that offers easier / faster / better brings welcome relief. "I got one of my colleagues to use Stanford Travel, too. I said, 'Why are you going to all that trouble booking with different airlines? Use Stanford Travel!'"

To access Egencia from your computer or laptop, visit Stanford Travel. (Traveling for SLAC? Go to Stanford SLAC Travel.)


Travel Forum: Save the Date!

Image of a table calendar, display November 14

Mark your calendar for the Stanford Travel Forum on Nov. 14. You can get info on how to optimize your travel experience, meet-and-greet with our preferred travel suppliers, and get free snacks and prizes.

You can attend any or all of the sessions below. Due to limited space, you must sign up in STARS in order to attend.

Here's the schedule. Click on any session to enroll.

Another Winner, Another Drawing

Photo of Nidhi Bhutani, Assistant Professor of Orthopaedic Surgery - winner of the most recent drawing for a roundtrip main cabin ticket on Delta

Congratulations to Nidhi Bhutani, Assistant Professor of Orthopaedic Surgery. She won our most recent drawing for a roundtrip Main Cabin ticket on Delta Airlines.

Our next giveaway:  If you book a Stanford business trip on Egencia any time through the end of the calendar year, you will be eligible to win a roundtrip economy class ticket on American Airlines within the continental United States, including an Admiral Club day pass.

Both travelers and their travel arrangers are eligible for the drawing.

Reservations about Reservations

Image of 'CANCELLED' text in red

A recent trend to be aware of:  Many hotels have incorporated stricter cancellation policies. We're now seeing policies for advance notice of cancellation that require 24, 48 or even 72 hours.

So much for 6 p.m. the day of.

Beware:  If your cancellation doesn't meet the required conditions, you are subject to a one night's room charge known as a "no-show" fee.

Pick a Card—Any Card

Image of a pile of colorful cards

Based on a recent survey of travelers, we found that many are under the impression that using Stanford Travel requires using a Stanford Travel Card (TCard).

That is not the case. You can use either a TCard or your own personal credit card when booking through Stanford Travel.

To use your personal card, click on your profile in Egencia; then "View Credit Cards." This will take you to a screen that allows you to add another card. Once entered, the card number can't be viewed by the traveler or the travel arrangers.

For those who choose not to store a credit card number, the payment information can be added at check-out.


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