Overview: Stanford Travel

logo of Stanford Travel; two lines of text separated by a horizontal line - 'Stanford Travel' big text in cardinal red on top, 'Your Travel Ally' smaller text in gold at the bottom, italicized

Stanford Travel is the university's preferred travel program. Stanford Travel supports compliance and improves efficiency for travelers and arrangers.

The following benefits are only available for trips booked through Stanford Travel:

  • Airline ad hoc waivers and favors such as preferred seats, priority boarding, name changes, change-fee waivers and unused ticket extensions
  • Stanford-negotiated discounts with all major airlines, lodging,* and ground transportation providers (*see bottom of page for special rates at Sheraton Palo Alto)
  • Payment by Stanford Travel Card (preferred) or personal credit card.
  • Simplified expense reimbursement process – comparative fares not required for business travel
  • Reservations sent to International SOS for traveler assistance

Stay Up to Date

  • NEW!! Travel and Expense Office Hours

    The Business Expense and Stanford Travel teams are hosting information sessions via Zoom. This "Office Hour" is designed to introduce new travel services and expense processes, as well as to answer questions about travel and expense reimbursement.

    Upcoming Office Hours:

    June 07, 11 a.m.–noon      New Business Expense Policy
    June 28, 11 a.m.–noon      New Travel Services – Uber for Business and AirBnb for Work

  • Subscribe to the Stanford Travel newsletter for special travel news and offers.
  • Read past issues of the Stanford Travel newsletter

Stanford Travel Programs:

What Do You Need? Booking Channels
(Click logo for access & details)
Features Contact

Any airline flights / lodging / ground transportation

Book online or agent assistance

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  • Full-service travel agency
  • Designated agents
  • Online booking tool for individuals and meeting attendees
  • Travel arranger functionality

To book online:
Egencia Online

For agent assistance:
(Service fee may apply)

1-877-219-1159
1-417-520-4735
stanford@customercare.egencia.com

Any airline flights / lodging / ground transportation

Dedicated agent assistance with complex trips

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  • Onsite travel agent
  • International travel specialist
  • Ability to book visitors, multiple travelers and small groups
  • Local passport and visa service

For onsite agent assistance:
(Service fee may apply)

Marley Kent, Travel Consultant
1-650-723-6797
stanfordtravel@casto.com

United Airline flights

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  • Traveler's Mileage Plus profile linked to Stanford negotiated rates
  • Stanford Travel discounts available on united.com or United app

To enroll, complete the United Corporate Direct Enrollment Form

Contact Stanford Travel for questions

Optional Travel Services:

What Do You Need? Travel Service
(Click logo for details)
Features Contact
Manage rides for Stanford travelers or visitors

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  • Uber Travel – Manage employee rides through a central department account.
  • Uber Central – Arrange rides for guests who don't have access to the Uber app.
  • Uber Vouchers – Purchase ride passes for specific destinations.

To enroll, complete the Stanford Uber for Business enrollment form

For assistance, contact business-support@uber.com

Business-ready accommodations for Stanford-related trips

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Work Collection hotels featuring:

  • Self check-in; Wifi, workspaces
  • Flexible cancellation penalties
  • Entire home or private room with own bathroom
  • 4.8 overall rating or higher

24/7 customer support via phone, email or in app chat.

To enroll:
Stanford Airbnb for Work
Enter your Stanford email address

Customer Support for Reservations:
1-415-800-5959 or 1-888-983-0568

*Special hotel rates: Sheraton Palo Alto offers a $389 rate exclusive to Stanford guests traveling on Stanford business. This rate is in policy and currently can only be requested by emailing Sheraton Palo Alto. The discount is valid through December 2019 for individual reservations in standard rooms only, and is subject to availability. Discount doesn’t apply to room blocks.

NOTE: Airline flights can only be booked through Stanford Travel for Stanford-related business, to add a personal side trip to a business trip or to accompany Stanford travelers on a Stanford-related trip. Hotel stays and car rentals can be booked through Stanford Travel for personal trips.

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