Bulletin: Important Invoicing Notice (October 1, 2012)

Notice to Stanford Suppliers
Re: Proper Invoicing for Authorized Purchase Commitments

To ensure proper compliance and control, Stanford Procurement is notifying suppliers of the enforcement of the following processes and policies regarding all purchase commitments:

  • Stanford will not pay invoices that do not reference an approved Oracle-generated purchase order number (60000000 series or above), nor will Stanford incur or pay any late fees associated with these transactions.
  • Suppliers will be given a 90 day grace period to comply with the new policy, allowing the opportunity to re-invoice, referencing an approved Oracle-generated purchase order number.
  • As of January 1, 2013, invoices submitted without reference to an approved Oracle-generated purchase order number will result in an initial warning and an opportunity to remedy the infraction. Further non-compliance will result in a written warning to the supplier, their CFO and their legal department. Repeated non-compliance will result in a hold of all open invoices from the supplier, written notification to the supplier's legal department, CFO, and CEO, and possible cancellation of supplier status for an indefinite amount of time as deemed appropriate by Stanford.

Should you have any questions, please contact our Financial Support Center at 1-650-723-2772.

We appreciate your compliance in processing Stanford orders only when associated with an approved, Oracle-generated purchase order number.


Stanford Procurement
Financial Management Services
Stanford University
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