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Project archivist position in the Silicon Valley Archives: Papers of Gordon Moore

 
If you are interested in an opportunity as a project archivist in the Silicon Valley Archives, please visit stanfordcareers.stanford.edu and search for position 61637.  You can apply for the position from there.
Processing Archivist, Gordon Moore Papers, Stanford University Libraries, 61637. 
Description
 
Stanford University, Department of Special Collections -- Manuscripts
Title: Project Archivist, Gordon Moore papers
JCC: Associate Librarian (3P2), 100% FTE; 1-year, fixed-term appointment
Reports to: Head, Technical Services--Manuscripts
 
The Moore Project Archivist is responsible for reviewing current organization and metadata for the Gordon Moore papers (approximately 150 linear feet of manuscript and audio-visual material). The incumbent will be responsible for recommending access and delivery strategies based on privacy and preservation and copyright issues. The archivist will organize and describe the papers while also reviewing and screening for sensitive and restricted material. The archivist will work closely with the Head of Technical Services/Special Collections and the Curator for the History of Science & Technology, and on an as needed basis, with the donor or representatives (Gordon and Betty Moore Foundation), the Chemical Heritage Foundation or Intel Corporation.
 
Duties:
 
MANAGE: The Project Archivist is responsible for the appraisal, arrangement and description (cataloging) of all formats of material in the collection - through a variety of programs, as well as publication and dissemination. Materials in these collections range from paper-based (photographs, notebooks, papers, meeting notes, correspondence, oversize materials, etc.) to audio, video, computer media, and digital files.
They must be able to plan and manage the variety of work between project staff members based on a survey they conduct.
They will hire and train a processing assistant and direct the work in arrangement and descriptive practice.
They will appraise the materials, determine preservation and conservation issues, and determine best practice for resolving issues.
They will analyze copyright and privacy policies and issues and recommend delivery specifications for digital versions in the collection.
They will manage their time in order to complete organization, preservation and description of the collection.
They will keep statistics regarding various rates for processing different formats and incorporate them into the departmental statistics.
Prepare audio-visual elements we are retaining for reformatting at the Stanford Media Preservation Lab; this includes correct metadata for ingesting into the Stanford Digital Repository and will need to review the description for the media to be digitized.
Review of a/v elements that we are retaining for additional metadata and setting of access/permissions.
Correct and update description of the contents of the collection in an EAD finding aid in Archivists’ Toolkit; include notes about material returned to Intel as “separated material.”
 
PROCESS: They are responsible for surveying the collections, analyzing the contents for format and subject areas, and determining the overall organizational structure of the collection.
They will implement the processing plan for the team in a variety of concurrent workflows dealing with arrangement and description; digitization of selected components; processing of any born-digital files, and, the preservation reformatting of audio and video elements.
They will recommend the appropriate level of preservation efforts for the collection and oversee that these are carried out consistently throughout the process.
 
METADATA: They are responsible for determining the level of description appropriate to different parts of the collection, the method or best tool for the task, and overseeing the creation of metadata for all formats of the collection.
They will catalog the collection in Archivists’ Toolkit to create the finding aid description.
Publish finding aid online (Online Archive of CA & national OCLC database)
They will analyze metadata created in various programs for re-use in digitization projects as well as the export and ingest of metadata into the SDR
Ingest PURLs to digitized materials back into the finding aid (with appropriate access/permissions) in place.
Prepare materials for long-term storage at the Stanford Repository and ingest into SAL3.
As time permits, they will review, analyze, and catalog born-digital files in new programs such as: Forensic Toolkit (FTK), MUSE/ePADD, PhotoMechanic or other emerging tools.
They will contribute to the growing documentation regarding the capture and processing of born-digital material at SUL.
They will determine other methods of disseminating news about the project - write articles and submit paper proposals, etc. 
They may test new programs (FTK, MUSE, PhotoMechanic, etc.) for the creation of metadata for special formats within the collection, submit recommendations, and collaborate on creation of new procedures and documentation.
 
Qualifications
 
MLS from an ALA-accredited program, with a concentration in archival studies
3-5 years of experience in processing and cataloging of medium and large archival collections; with preference given to experience in corporate archives or work with collections in related fields (semiconductor industry, computer technology).   
Demonstrated work as lead archivist and project manager for complex or hybrid collections
Demonstrated understanding of the theory and structure of library-related discovery metadata.
Demonstrated understanding with traditional cataloging practice and rules such as ASCR2 and RDA.
Knowledge and experience with EAD, DACS, MODS or similar metadata standards.
Ability to learn rapidly and implement new cataloging procedures and principles adopted by the Department and the Stanford Libraries required.
Demonstrated ability to use online and PC-based applications for data management such as Archivists’ Toolkit or FileMaker Pro, analysis, and reporting.
Experience creating and maintaining websites; knowledge of Drupal preferred.
Demonstrated experience with programs for appraising, viewing and describing born-digital content including forensic software (FTK), and others such as PhotoMechanic, etc.
Proven ability to analyze and recommend best practice guidelines for transforming description between metadata schemas
Experience writing documentation for new methodologies and practice as they emerge in processing born-digital materials
Ability to learn rapidly, test and implement new descriptive procedures and tools related to appraisal and description of manuscript material in all formats – including digital
Ability to work independently, as a team member, and across organizational boundaries in a rapidly changing environment on a variety of simultaneous workflows.
Knowledge of current trends and issues in archival practices including preservation, restricted materials, and use of electronic records.
Excellent analytical and problem solving skills combined with attention to detail.
Excellent oral and written communication skills.
Demonstrated ability to complete projects on-time and on-budget
Commitment to professional development and service.
 

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