EFS Lecture Capture Notes

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Equipment (from Bldg 30)

  • Camera arm
  • Video camera - Make sure that it actually works. A safe bet is Ken's ATS Canon FS-10. The camera should have an external mic jack. Make sure you have the AC adapter/charger.
  • SD card - Unless you are using a camera with internal storage, like the Canon FS-10, you need to have at least 2GB available on an SD card.
  • Wireless Mics - Two transmitters and one receiver. The receiver has an antenna on it. Make sure you have fresh batteries at the beginning of every summer, and it would be a good idea to have an extra or two. Also, make sure you have an earphone for the receiver, to check the sound level. Also, make sure you have a tie clip for at least one of the mics. These are easy to lose but hard to buy, so we have new full microphone elements if you can't find one.
  • Extension cord - SDcard cameras usually have pretty small batteries, so you will probably need to plug it in.
  • It is usually a good idea to keep everything except the camera arm in a single camera bag.


  • Two people are usually needed to get everything done.
  • Get to the room at least 15 min before start time.
  • If there will be more than one main speaker, or if the entire session will be interactive, don't bother with the wireless mics.
  • One person should set the camera arm and camera up on a desk or something stable. Make sure the wireless mic receiver is completely plugged into the camera mic jack.
  • One person should take the mics to the front of the room and turn them on one by one to test them. The one without the tie clip should be set to Channel 1 and should be given to the student introducer. The one with the tie clip should be set to Channel 2 and given to the speaker. The camera operator should use the earphone to check reception. Leave the mics ON.
  • Give the introducer mic to the student introducer. Make sure s/he understands that even though the mic is not for amplification, s/he should speak into it.
  • Give the speaker mic to the speaker. Have him/her clip it to a lapel or pocket or something. Make sure the s/he understands that even though the mic is not for amplification, s/he should speak into it.
  • The camera operator should make sure the receiver is on Channel 1 at first. After the student introducer finishes, the camera operator should switch to Channel 2.
  • The person who is not operating the camera should immediately get the introducer mic from the student and turn it OFF.
  • If there is a problem with the wireless mics, simply unplug the receiver and continue the capture using the built-in mic. The sound will not be as good, but it is better than nothing.
  • The camera operator should continue to capture during the Q&A.
  • When the lecture is over, the camera operator should break down the camera and arm and put everything back into the camera bag.
  • The person who is not operating the camera should collect the mic from the speaker and turn it OFF.
  • Return the camera arm to Bldg 30 and (Tues/Wed) take the camera to Meyer to encode and upload the video or (Fri) leave the camera bag in Bldg 30 until Monday.

Room Notes

  • 200-002 - In the basement of the History building, access through the front, via stairs in the center, or in the back of the building, via stairs outside, through a door directly into the basement. Pretty good acoustics for such a large room. The lighting is kind of hard to figure out: there are four presets and two Up/Down buttons below them. I found that for presenters with slides, choosing the Overhead setting and then using the Up button to raise the stage lights works fairly well. But it really depends on the speaker. Often there are too many overhead projector carts on the stage, so they need to be shoved to one side.
  • 420-50 - In the basement of the Psychology building, access through the front, via stairs on the side. You can also go down the stairs into the sunken courtyard behind Building 460 (Margaret Jacks / Linguistics / English) and then going in to the 420 building doorss. It is right across from the MRI lab, where the Thai cafe used to be. Similar to 200-002, with decent acoustics, and the same difficult lighting selections. Screen up/down is a completely separate set of controls. The smartpanel is right next to the step leading up to the stage, which makes it difficult to figure out where to put the podium. Putting it right in front of that step is about the only choice, since it would be right in the way of the projector if it were placed any further over.
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