Information Security and Copyright Guidelines

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The current copyright reminder is at

One thing to keep in mind is that the Basic Copyright Principles and Fair Use Doctrine apply to what we do here in the LC – the rules about distance education do *not* apply to most classes here. In addition, there are several changes in policy that I would like to point out.

The first is special, separate emphasis on international works (Basic Copyright Principles >> International Works). Just like domestic media, these fall under copyright law, so you should make sure you have the appropriate permissions before using anything. If you have something you want your students to watch or listen to, please contact the Reserves office ( in the library and have them purchase enough copies for your students. Please DO NOT upload unauthorized copies of media to CourseWork or send students to illegal streaming sites just because you think that it would be too expensive for students or too inconvenient for them to go down to the basement of Green Library. I realize that this situation is somewhat less than optimal, but please understand that it is the only legal option and until we get the students complaining to the university and their parents, then nothing will change.

The policy on using wikis, blogs, social networking and third-party websites (Use of Technology in the Classroom) has also changed … sort of. The notice says:

"Third-party tools and websites can be appropriate to use where there is no comparable Stanford tool available."

However, it also says:

"Faculty should notify students in syllabi when third-party tools will be used in a course, and should alert students to the terms of use. Faculty should also work with students who are not comfortable signing on to particular third-party terms of use, including, where possible, enabling a student to participate in the course without relying on the third-party tools."

Apparently, there will also be a similar notice to students in the bulletin, with instructions to contact their instructor if they are not comfortable with the use of third party tools. There is no longer any requirement to put a notice in the course description in the bulletin, or restrictions related to major requirements.

Basically, however, this new policy does not really substantively change very much as far as what we LC instructors can do. The impetus is still on us to use the option that is the best for everyone: CourseWork. Using any other option will require a certain amount of justification, and will require a back-up method for students who want to opt out. Although you will not have to submit proof of these options anywhere, you should be ready to produce details for anyone (the LC director, associate director, anyone affiliated with undergraduate education requirements, etc.). CourseWork has a wiki, threaded discussion, you can embed video from places like YouTube and you can even kluge together a social-networking-like approach (my example: If we want more capabilities, we need to continue to work with the CourseWork team, rather than simply circumvent the current systems. They have been very responsive in meeting our requests, and our needs have been added to the requested capabilities for the next generation(s) of CourseWork.

Information Security Recommendations

  • Change your habits this year:
    • Keep everything on CourseWork
    • Don’t use 3rd party mail or websites for student work
    • IMAP email or webmail
    • Physically secure your machine(s)
  • Clean out your hard drive and any other storage (usb, etc.):
    • Upload what needs to be uploaded
    • Throw away the rest
    • Empty the trash
  • Wikis / blogs:
    • Learn to do it in CourseWork
    • Plan ahead
  • Work out a program plan with your coordinator.
  • Special cases:
    • CourseWork Project site (New!)
    • Create an AFS group


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