New Instructor Orientation

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Welcome to the Stanford Language Center!

Your computer: In order to use your personal machine on campus, whether it is a laptop, a tablet, or a smartphone, you need to have it registered in the Stanford network database. You need to make sure that it is completely updated, and, if it is a laptop, that it is running some sort of anti-virus software (and yes, Macs need to do this, too!).  Check with your coordinator and the Language Center Program Manager (in Building 30) for more information. 

Classrooms: Many classrooms have projectors and speakers, but you will need to bring your own VGA and audio patch cables to connect your computer. Sometimes these are provided by your program, but Mac users generally need to bring their own VGA/DVI/etc adapter. There is some information available about the smartpanels at http://smartpanel.stanford.edu, but there is some variation, so it is strongly recommended that you visit your classroom before the first day to see the equipment and figure out what you need.

Learning Management System: You will be using CourseWork (http://coursework.stanford.edu), Stanford’s online learning management system. If you have used a Sakai-based systems at other institutions it will be very familiar, but if you need some help, look at the CourseWork help pages (http://coursework-help.stanford.edu/) and the suggestions on this website (http://lcatswiki.stanford.edu). There is a sandboxed demo version (https://coursework-demo.stanford.edu) where you can try stuff out. You should also check with your coordinator to see if there is a hands-on orientation session already scheduled for your program. All new instructors must complete the online tutorial available (http://goo.gl/McofJ), but you need to ask the LC ATS to add you to the site, and you need to have your coordinator check your work. If you have any questions about how it works, don’t hesitate to ask, but please do the tutorial, participate in a hands-on session, and check the help documentation first.

A few very important rules:

  • While you are employed at Stanford, you MUST use your @stanford.edu email address for ANYTHING related to your teaching or your students: http://webmail.stanford.edu. You should NOT forward your email to another third-party account.
  • You can use third-party sites for your teaching materials, but you CANNOT ask students to login to them or submit work there. This includes non-Stanford Google Drive, box.com, dropbox.com, Facebook, Wet paint, Twitter, Youtube, etc.
  • You can use your personal tablet or smartphone for teaching, but many devices are set to automatically upload photos, videos, and audio recordings. You should make sure that student work DOES NOT get stored in your iTunes, iCloud, Google+, or other third-party account. The best way to do this is to abstain from taking any pictures or videos of student work (including presentations).
  • You DO NOT have permission to show Stanford student data in any public way, including conference presentations, or informal discussions at other institutions.
  • You must delete all student data from your personal devices by September of the following academic year.


Online resources:

  • Coursework: http://coursework.stanford.edu Stanford’s main learning management system, based on open-community Sakai software. Sites are integrated with course enrollment, and instructors can send announcements, post materials, create/submit/score assignments, and run discussion forums.
  • Google Drive: http://webdocs.stanford.edu Stanford’s instance of Google Apps for Education. Create, share, and comment on documents, spreadsheets, presentation slides, and make forms. Great for drafts by students, but make sure the final version is submitted on Coursework.
  • Stanford Box: https://stanford.box.com Stanford’s instance of box.com, for sharing non-Google documents and other files. Great for drafts by students, but make sure the final version is submitted on Coursework.
  • Google Sites: https://sites.google.com/a/stanford.edu User-friendly website setup.
  • Qualtrics: https://itservices.stanford.edu/service/survey Powerful online survey software available to faculty, staff and students.

On campus hardware

  • Check the Meyer Tech Desk for video and still cameras, audio recorders, and even a few iPads.
  • Meyer Library and the Tresidder Lair have workstations in air-conditioned rooms. Meyer has a cluster of powerful MacPros for video import/export/editing.


Questions? Contact Ken Romeo – Language Center Academic Technology Specialist – kenro at stanford dot edu – http://lcatswiki.stanford.edu

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