New York State Higher Education Data Collection

Project Overview
State Self-Study Tools
State and Regional Policies
Assessment Policy Types and Models
Policy Development
Inventory of Instruments and Measurements
Data Collection and Analysis
Publications and Presentations


Data collection in New York occurs at two levels: the state and the system. The State Education Department seems to conceptualize the new assessment paradigm as a pyramid, with the state at the top, accreditation associations and state systems in the middle, and the colleges and universities at the base. This structure reflects the breadth of data needed at each level: wide and varied at the institutional level, narrower and limited at the state level.

The new assessment paradigm has no connection to state appropriations and is therefore not a performance funding policy. The decentralization in the system is evident by the fact that there are no common assessment instruments prescribed for institutions, and although significant multi-institutional databases are available, there is not a central database at the SHEEO level.

The State Education Department collects its own information from institutions using the Higher Education Data System (HEDS). The Office of Research and Information Systems (ORIS) plays an essential role in assuring the quality of higher education in New York State by providing good information—for comparisons, analysis, planning, evaluation, decision-making, and monitoring. ORIS provides analytical, statistical and research support and services for the Board of the Regents, The State Education Department, the Office of Higher Education and the Professions as well as the New York State public. Specifically, the Office:

collects and analyzes data from all degree-granting postsecondary institutions except federal units and from 250 non-degree granting proprietary schools on major indicators of quality of higher education in New York State, including data on enrollment, degrees conferred, admissions, finances, financial aid, student charges, graduation rates, and other performance measures;

is developing performance reports for postsecondary education institutions;

is responsible for the annual implementation of performance assessment for vocational education programs and for non-degree proprietary schools relative to standards established as required by the federal Perkins Act and the State Proprietary School Reform Act;

is developing performance indicators to assess the health of New York State's postsecondary education system;

is responsible for the administration of the Bundy program and other institutional aid; and

responds to ad hoc requests for information on New York State higher education institutions from a variety of sources including the federal government, the state legislature, Board of Regents, Governor's Office and Division of the Budget, other state agencies, the higher education community as well as prospective students and their parents.

SOURCE: NY State Department of Education


Higher Education Data System

ORIS manages a comprehensive information system that collects and distributes a variety of information on the quality and status of higher education in New York State.

Data Collected From Degree-Granting Institutions (HEDS/IPEDS)


Degrees Conferred

(1) by registered program, gender, and race/ethnicity
(2) for students in special subject areas (special education, rehabilitation counseling, related services and administrative preservice programs) by degree level, by disability and by minority status

Fall Degree-Credit Enrollment

(1) by student level, full-time/part-time, gender, and race/ethnicity
(2) by student level, full-time/part-time, gender, and age grouping
(3) by student level, full-time/part-time, gender, and HEGIS subject area
(4) by gender, race/ethnicity, and occupationally specific CIP (classification of instructional programs) subject area
(5) by student level, full-time/part-time, and residence of student (New York State county/out-of-State/foreign)
(6) by state of residence of new students
(7) for students with disabilities by category of impairment and occupational/other major
(8) for transfer students by source (in-state/out-of-state, public/nonpublic and two-year/four-year institution) and entering level (lower/upper division)
(9) for students in special subject areas (special education, rehabilitation counseling, related services and administrative preservice programs) by enrollment level, by disability and by minority status
(10) for full-time undergraduate admissions applicants by admissions status (applied, accepted, enrolled), degree level, race/ethnicity, and entry category (first-time, transfer, unclassified)

Fall Noncredit Enrollment

(1) by gender

Full-Year Enrollment

(1) Credit/contact hour activity and student counts for undergraduates by type of coursework (regular, developmental, and remedial)
(2) for full-time, first-time degree-credit students by term of entry

Graduation Rates

(1) for full-time undergraduate students by program level (associate/baccalaureate, entry status (new/transfer), and race/ethnicity
(2) for students in postsecondary opportunity programs by program level (associate/baccalaureate), entry status (new/transfer), and race/ethnicity

Student Charges

including tuition, required fees, room and board

Financial Statistics

(1) for revenues by source categories
(2) for expenditures by function categories
(3) for scholarship and fellowship expenditures, endowment assets, etc.


Full-time Instructional Faculty Statistics

(1) for salary outlay, and tenure data by rank, gender and salary contract length
(2) for fringe benefits by type of benefit and salary contract length


Staff Counts

by full-time/part-time, occupational activity, gender, race/ethnicity, and salary grouping

Student Financial Aid Statistics

including dollar amounts and award counts by student level (undergraduate/graduate), and type of aid (grants, loans, assistantships, wages, other)

Inventory of Physical Facilities

including space inventory by room use, design capacity/occupancy of housing, ownership status, and campus use (credit hours by time of day)

Off-campus Instructional Locations

including address of locations, type of location and registrations

Data Collected From Non-Degree-Granting Proprietary Schools (OEDS)

Program-Specific Student Data
(1)Applications received, applicants accepted, applicants denied
(2)Enrollment by full-time/part-time for total enrolled and new entrants
(3)Status of student at end of year: continuing, graduates, or noncompleters
(4)Graduate follow-up by employment/education status categories

Course-Specific Student Data
(1)Enrollment and number of noncompleters

Financial assistance by federal/state financial assistance program

Data Collected From Institutions Receiving VTEA Funds (VTEA)
(1)Credit-Bearing Vocational Program Data
(2)Graduation rate for full-time, first-time cohort of students by student status four years later
(3)Post-completer placement status by employment/education status categories

SOURCE: NY State Department of Education


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New York State Education Data Collection

Higher Education Data System


© 2003, National Center for Postsecondary Improvement, headquartered at the
Stanford Institute for Higher Education Research