PSA Constitution

Name:

Persian Student Association

Objective:

The Persian Student Association is a non-political volunteer student organization which shall respect the religious identities of all its members and whose objective shall be to sponsor Persian social and cultural activities and events, to promote an understanding of Persian culture, to help foster friendship among different cultural groups, and to provide a source of union and support for the Persian community at Stanford.

Membership:

Membership is open to all Stanford students, faculty, staff, visiting scholars, and their spouses. New members may join at the beginning of every quarter, their membership extending through the academic year in which they join.

Officers:

A: Titles and responsibilities:

Titles:

Authorized Representative
Members of the Board of Directors (Including Secretary and Treasurer)
Ombudsperson

Criteria:

All Officers must be currently registered, Stanford students enrolled in a degree-granting program

Responsibilities:

The Authorized Representative, who is also a Board member, presides over the Board of Directors' meetings and reports to the ASSU on behalf of PSA.

The Board of Directors consists of five (5) members and is responsible for planning the budget and coordinating activities. The Board shall cooperate with the Ombudsperson regarding members' concerns. However, the Ombudsperson is not a member of the Board.

The Board shall designate one of its members as Treasurer and one of its members as Secretary. These positions may be rotated among the board. The Treasurer is responsible for keeping and updating financial records. The Secretary is responsible for reporting minutes of the general meetings, maintaining membership records, and conducting the general elections every year.

The Ombudsperson oversees elections and serves as a bridge between the members and the officers by addressing and working to resolve all potential grievances. The Ombudsperson also oversees the proceedings for the removal of any officer. The Ombudsperson shall maintain the confidentiality of concerned parties.

B: Elections and removal process:

Elections and vote casting procedure:

The format for all elections and vote castings is as follows: After the elections meeting, members have one week to cast their votes. If less than fifty percent (50%) of members have voted by the end of this week, the voting period shall be extended by one week after which the elections result is finalized.

Elections:

A general elections meeting will be held during the fourth week of February to elect the officers of the following academic year. In the election for Board Membership, the persons standing subsequent to the elected officers will be designated "Contingency Board Members." In the election for the Ombudsperson, the persons standing subsequent to the elected Ombudsperson will be designated "Contingency Ombudspersons." Each term begins in the autumn quarter following the elections and lasts for the duration of the academic year.

Removal:

When the Ombudsperson receives signatures requesting the removal of an officer from eight (8) members or fifteen percent (15%) of the membership, he/she shall call for a special vote casting meeting.

If a removal is enacted in the summer, all PSA activities will be suspended until the following autumn.

Resignation:

In the event of the resignation of an elected Board Member, the next available Contingency Board Member will replace the resigned officer. In the event that there are no Contingency Board Members to replace the resigned officer, the Ombudsperson will hold a special election for a new Board Member within four weeks of the resignation of the elected officer.

In the event of the resignation of the elected Ombudsperson, the next available Contingency Ombudsperson will replace the resigned officer. In the event that there are no Contingency Ombudspersons to replace the resigning Ombudsperson, the resigning Ombudsperson will hold a special election prior to leaving office for a new Ombudsperson. In the eventthat the elected Ombudsperson is unable to hold a special election prior to leaving office for a new Ombudsperson, the Board of Directors will hold a special election for a new Ombudsperson within four weeks of the resignation of the elected Ombudsperson.

In the event of the resignation of the elected Authorized Representative, the Ombudsperson will hold a special election within four weeks of the resignation of the elected Authorized Representative.

Length of term:

The length of term of each officer is one year. Each member may be elected to office at most two times. The Authorized Representative and Ombudsperson cannot run again for their previously held positions.

Dissolution of organization:

If PSA is dissolved, the uncommitted funds and property shall be designated to the Bechtel International Center.

Procedure to amend the constitution:

When the Ombudsperson receives signatures requesting a specific amendment to the constitution from eight (8) members or fifteen percent (15%) of the membership, he/she shall call for a special vote casting meeting. The constitution may not be amended in the summer.

History of PSA Constitution:

As with any active democratic organization, PSA undergoes organizational changes and refinements as the needs of its membership evolve. These changes take shape via amendments to the PSA constitution which are voted on by members.

The following are amendments which have been proposed in past years. These include a record of the discussion forum held for each amendment.

Proposed Amendments

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