Production Resources

This page contains some basic information common to all productions.

Production Staff Organization Chart

Ram's Head productions shall be organized in accordance with the official organizational chart. Authority and lines of communication should, at a minimum, follow the official hierarchy. The Board may approve one-time exceptions for individual productions if a producer can present a compelling rationale. The Production Staff Hierarchy can be accessed here.

Staff Position Descriptions

Ram's Head productions shall delegate authority for each position based on the official job descriptions. These should be followed to ensure proper delegation of responsibility. The Position Index can be found here (.doc | .pdf).

Staff Contract

To ensure that expectations for staff members are clearly communicated, the following staff contract should be employed on every Ram's Head production. If a staff member is found to be acting in violation of the contract, Ram's Head reserves the right to remove him or her from the production. The contract may be adapted, with Board approval, for individual productions. The Staff Contract can be found here.

Cast Contract

To ensure that expectations for cast members are clearly communicated, the following cast contract should be employed on every Ram's Head production. If a cast member is found to be acting in violation of the contract, Ram's Head reserves the right to remove him or her from the production. The contract may be adapted, with Board approval, for individual productions. The Cast Contract can be found here.

Writer Contract

To ensure that expectations for writers are clearly communicated, the following writer contract should be employed on every original Ram's Head production. If a writer is found to be acting in violation of the contract, Ram's Head reserves the right to remove him or her from the production. The contract may be adapted, with Board approval, for individual productions. The Writer Contract can be found here.

Copyright cover sheets for scripts can be found here (Gaieties | OWOA).

Financial Handbook

Ram's Head's financial accounting system is governed by the policies and definitions in the Financial Handbook to assure consistency and accuracy in expense tracking. The budgeting and reimbursement process that Producers and Financial Officers follow is detailed. The Financial Handbook can be found here.

Budget Template

In compliance with the Financial Handbook, Ram's Head employs a standardized budgeting system to track expenses across productions and seasons. The budget template should be used for all production budgeting to ensure proper production accounting. The Blank Budget Template can be found here.

House Management Plan

This document was developed to provide consistency in the house management of all Ram's Head shows. The Drama Department supervisors expect that, at a minimum, house management will be run in accordance with these guidelines. The House Management Plan can be found here.

House Manager's Report

This form is used by The Producer, Assistant Producers, or House Manager to accurately document ticket sales per performance, show running times, and to document any problems occurring with box office. This form is to be completed each night immediately following the performance and must accurately reflect the cashbox total. This form will be used in conjunction with STO forms to keep proper accounting and should be sent to the Executive Producer, Show Producer, and Financial Officer immediately following each performance. The House Managers Report can be found here.

White Plaza Sales Report

This form is used by the Producer and Assistant Producers to track White Plaza ticket sales. This Form should be completed each day and sent to the Producer, Financial Officer, and Executive Producer. The totals on the form should accurately reflect the daily cashbox total and physical ticket holdings. This form will be used in conjunction with STO forms to keep proper accounting of White Plaza Sales. The White Plaza Sales Report can be found here.

Quick Links

Production Staff Hierarchy (.pdf)
Staff Position Index (.pdf)
Staff Position Index (.doc)
Staff Contract (.pdf)
Cast Contract (.doc)
Writer Contract (.doc)
Gaieties Copyright Cover Sheet (.doc)
OWOA Copyright Cover Sheet (.doc)
Financial Handbook (.pdf)
Blank Budget Template (.xlsx)
House Management Plan (.pdf)
House Manager's Report (.pdf)
White Plaza Sales Report (.pdf)

Enforcement

Anyone conducting official Ram's Head business or partaking in an official Ram's Head event is expected to adhere to these policies. Board members, Executive Staff, and producers are expected to be familiar with these policies and to enforce them in their official business with the organization. The Board of Directors is responsible for the approval and ultimate enforcement of all policies.