Archive for the ‘adobe acrobat’ Category

Techie Tip of the Week: Use QR codes to capture PDF form data!

Friday, March 23rd, 2012

If you use Adobe Acrobat Pro to create forms, did you know that you can use QR codes to gather, collect and and capture the data from the people who fill out the form?

Here’s how:

  1. Create your form in MS Word or some other editor and convert to PDF.
  2. Open your PDF in Adobe Acrobat Pro.
  3. Use the tool Run Form Field Recognition to create form fields.
  4. Add a QR Code Barcode to your form (Form Tools>Barcode Tool>Options>Symbology>QR Code).
  5. Add a Print button to your form (Form Tools>Button Tool>Actions>Select Action>Execute a menu item>Add>File Print>OK>).
  6. Enable Usage Rights in Adobe Reader (Advanced>Enable Usage Rights in Adobe Reader or File > Save As > Reader Extended). Save the PDF.
  7. Publish the PDF (send via email to your clients, upload to the website, etc.).  Have your clients enter the data, print the form, and send it back to you.
  8. Using a scanner, iPhone, Android, or other device, scan the QR code barcode. A few weeks ago, we highlighted some of the QR Code readers on the market. You can now analyze the data!

Techie Tip of the Week: Password Protect Adobe Acrobat (PDF) Documents

Friday, November 4th, 2011

Did you know that you can restrict access to or prevent unauthorized users from modifying a PDF file using passwords?

To add password security to a PDF file:

  1. On the Advanced menu, point to Security, and then click Password Encrypt.screenshot of advanced>security
  2. Confirm that you wish to change security settings by clicking Yes.
  3. Enter the security settings, and then click OK.
    screenshot of confirm security settings

  4. Confirm your password and then click OK.
  5. To finalize the security settings, save the PDF.

Techie Tip of the Week: Edit a PDF file using Adobe Acrobat Pro

Friday, January 28th, 2011

Did you know you can edit most PDF files?

Here’s how:

  1. Open the PDF file in Adobe Acrobat Pro.
  2. On the Tools menu, point to Advanced Editing, and then click TouchUp Text Tool (to change or delete text) or TouchUp Object Tool (to move or delete graphical elements or other objects).
  3. Click the text, graphics, or object to be altered, and then make the edits. (When using the TouchUp Text Tool, you can add, delete, or edit the text; when using the TouchUp Object Tool, you can select and then move or delete block of text or graphics).

To learn more about Adobe Acrobat, come take our class Adobe Acrobat & PDFs: Creating, Collaborating, and Saving (The Basics), which will be held on February 3, 2011.

For more information on the class, watch the course preview video , or visit http://techtraining.stanford.edu/.