Archive for the ‘gmail’ Category

Techie Tip of the Week: Schedule Email in Gmail

Friday, February 22nd, 2013

Last week, we talked about how to schedule an email to be delivered at a later date using Zimbra (Stanford Email). This week, we’ll show how to have the same feature in Gmail.

Unfortunately, the feature is currently not automatically built-in to Gmail. To allow for future-sending of email in Gmail, you need to install and activate the Gmail Delay Send script.

Details, including a step-by-step video showing how to implement the script are found on the Google Code site:
http://code.google.com/p/gmail-delay-send/wiki/GmailDelaySendInstall

If you wish to uninstall Gmail Delay Send, follow the steps outlined on the uninstall page:
https://code.google.com/p/gmail-delay-send/wiki/GmailDelaySendUninstall

Techie Tip of the Week: Automate Gmail Using Filters

Friday, October 5th, 2012

Last year, we talked about automating the handling of your email by setting up rules using Apple Mail, Outlook, and Stanford Email (Zimbra).

This week, since many are moving to Gmail (undergraduate students were migrated over the summer, and some departments have converted to Gmail), we thought we’d cover how to do a similar function in Gmail.

Filters are rules that you can set up that are applied you open your mail. For example, you can set up a rule to automatically shunt all email from your supervisor into a special label. Or suppose you want all email from your favorite email distribution list to be starred automatically. Or automatically archive or delete email messages. Filters can do that automatically for you!

To set up a filter in Gmail:

  1. Click the Gear icon (located in the upper right corner of the Gmail window) and select Settings.
  2. Click Filters.
  3. Scroll to the bottom of your screen and click Create a new filter.
  4. Enter your filter conditions and criteria.For example, to create a filter to isolate all of the email from your boss, put the boss’s email address in the From field.Or to filter out all the email messages in your account with the word  “widget”, enter “widget” in the Has the words field.

    Then, click Create filter with this search.

  5. Select the desired action.To have the filter also use email that is currently in your Inbox (as opposed to just email that will come in after you create the filter), click Also apply filter to matching conversations.For example, to have messages that meet the criteria chosen in step 4 be automatically starred, the label boss applied to them, and automatically marked as important, check the appropriate checkbox.
  6. Click Create filter to finalize the filter.