Techie Tip of the Week: Send Email on Behalf of Another

Are you ever in the situation where you need to send an email for someone else? For example, does your boss ever ask you to send an email on your boss’s behalf? You probably don’t want YOUR email address to be listed as the from — it’s really from the other person; you’re just sending it. If you send it directly, and someone responds, the response will come directly to you, not the person who really is sending it.

Fortunately, email programs make it relatively easy to send email on behalf of another. In today’s techie tip, we’ll show you how.

Outlook 2007/2010:
1) Compose a new message.
2) In the Message window, click Options.
3) In Show Fields, click From.
4) In From, enter the email address of the person for whom you are sending the email (e.g., your boss’s email address).
5) Compose and send your email as you otherwise normally would do.

Apple Mail:
1) Compose a new message.
2) Click the drop-down menu next to the Subject: field.
3) Click the Reply-To Address Field.
4) In the Reply To field, enter the email address of the person for whom you are sending the email (e.g., your boss’s email address).
5) Compose and send your email as you otherwise normally would do.

Stanford Webmail:
1) Log into Stanford Email (http://webmail.stanford.edu)
2) Click the Preferences tab.
3) In the Mail preferences, click Accounts.
4) In the Accounts section, click Add Persona.
5) In the Persona Settings section, enter a name in the Persona Name field (e.g., your boss’s name).
6) In the From field, enter the name and email address of the person for whom you are sending the email (e.g., your boss’s email address).
7) Click Save.
8) Compose a new message.
9) In the From field, click the drop-down menu, and select the desired Persona (e.g., your boss).
10) Compose and send your email as you otherwise normally would do.

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