Posts Tagged ‘powerpoint 2010’

Techie Tip of the Week: Saving a PowerPoint Presentation as a Movie

Friday, November 11th, 2011

Macintosh users have been able to convert PowerPoint Presentations to a movie format for years. But until Office 2010, on the Windows side, if you wanted to convert a PowerPoint into a movie, you had to install 3rd party software like Captivate, Jing, or Camtasia. With the advent of PowerPoint 2010, however, Windows users can now save their PowerPoint files into the WMV movie format, which can be then uploaded to YouTube or other video hosting services.

To save your PowerPoint into a movie format:

  • PowerPoint 2010 (Windows) — WMV file format
    1. Create your PowerPoint Presentation.
    2. Click the File button, and then click Save & Send.
    3. In the File Types section, click Create a Video. Select the desired options, and then click Create Video.
    4. In the File name field, enter the name of the presentation/video.
    5. Click Save. Your presentation is now a WMV movie!
  • PowerPoint 2004/2008/2011 (Macintosh) — MOV file format
    1. Create your PowerPoint Presentation.
    2. On the File menu, click Make Movie.
    3. In the Save As box, enter the name of the presentation/video.
    4. Click Save. Your presentation is now a MOV movie!

MS Office Interactive Command Reference Guides – 2003 to the new interface!

Friday, September 23rd, 2011

Finally making the leap from Office 2003 to 2007 or 2010? Wondering where your favorite 2003 commands are located in the new interface? Or just want to explore the new interface with a little guidance?

Microsoft has put together a handful of interactive web applications that will help ease the transition. Check them out!

Techie Tip of the Week — Minimizing the Ribbon

Friday, July 29th, 2011

Ever work in an office document and need more screen real estate to see all of your large document? Want to hide the Ribbon in one of the Office 2007/2010/2011 programs (Word/Excel/PowerPoint/Access)? Have you ever accidentally hidden it and didn’t know how you did it?

To minimize the Ribbon, you can do one of the following:

1) In Office 2007, click the Customize Access Toolbar button and then click Minimize the Ribbon.

Click the Quick Access Toolbar, and then click Minimize Ribbon

2) In Office 2010, click the Minimize the Ribbon button (the upwards-pointing button located in the upper-right corner). To restore, click the Expand the Ribbon button (the same location, but now the button is pointing downwards).

Hide Ribbon:
Minimize Ribbon button - 2010

Expand Ribbon:

3) Right-click the Ribbon, and click Minimize the Ribbon.

Right-click and select Minimize Ribbon

4) Use the keyboard shortcut CTRL+F1.

Techie Tip of the Week: Getting Excel Charts into PowerPoint – don’t just copy/paste!

Saturday, February 5th, 2011

Need to import an Excel chart into a PowerPoint Presentation? Don’t just copy and paste the chart! This can let viewers of your PPT file gain access to the data and change the way the chart looks.

Instead:

  1. In Excel:
    1. Select the chart.
    2. Copy the chart (Control/Command – C).
  2. In PowerPoint:
    1. Create the slide in which you wish the chart to be displayed.
    2. Bring up the Paste Special dialog box:
      • PowerPoint 2003/2004/2008/2011
        Click Edit>Paste Special
      • PowerPoint 2007/2010
        On the Home tab, click the arrow under Paste, and select Paste Special
  3. Choose Picture.
  4. Click OK.

Now your chart will appear as just a picture, the chart won’t have the data embedded inside of it. This helps prevent viewers of your presentation from gaining access to the data and possibly manipulating the chart without your permission. Plus, it’ll make your PowerPoint file smaller in size!

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