Posts Tagged ‘powerpoint 2011’

Techie Tip of the Week — Minimizing the Ribbon

Friday, July 29th, 2011

Ever work in an office document and need more screen real estate to see all of your large document? Want to hide the Ribbon in one of the Office 2007/2010/2011 programs (Word/Excel/PowerPoint/Access)? Have you ever accidentally hidden it and didn’t know how you did it?

To minimize the Ribbon, you can do one of the following:

1) In Office 2007, click the Customize Access Toolbar button and then click Minimize the Ribbon.

Click the Quick Access Toolbar, and then click Minimize Ribbon

2) In Office 2010, click the Minimize the Ribbon button (the upwards-pointing button located in the upper-right corner). To restore, click the Expand the Ribbon button (the same location, but now the button is pointing downwards).

Hide Ribbon:
Minimize Ribbon button - 2010

Expand Ribbon:

3) Right-click the Ribbon, and click Minimize the Ribbon.

Right-click and select Minimize Ribbon

4) Use the keyboard shortcut CTRL+F1.

Techie Tip of the Week: Getting Excel Charts into PowerPoint – don’t just copy/paste!

Saturday, February 5th, 2011

Need to import an Excel chart into a PowerPoint Presentation? Don’t just copy and paste the chart! This can let viewers of your PPT file gain access to the data and change the way the chart looks.

Instead:

  1. In Excel:
    1. Select the chart.
    2. Copy the chart (Control/Command – C).
  2. In PowerPoint:
    1. Create the slide in which you wish the chart to be displayed.
    2. Bring up the Paste Special dialog box:
      • PowerPoint 2003/2004/2008/2011
        Click Edit>Paste Special
      • PowerPoint 2007/2010
        On the Home tab, click the arrow under Paste, and select Paste Special
  3. Choose Picture.
  4. Click OK.

Now your chart will appear as just a picture, the chart won’t have the data embedded inside of it. This helps prevent viewers of your presentation from gaining access to the data and possibly manipulating the chart without your permission. Plus, it’ll make your PowerPoint file smaller in size!

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