Use this form to request use of one of our facilities:
- Turing Auditorium (Polya Hall 111 | max 88 )
- POST (Redwood Hall G6 | max 18 )
- PHIL (Polya Hall 170B | max 16 )
- Birch Labs (Birch Hall, A or B | max 18 )
See our Facility Rental page for room descriptions, hardware overview, installed software, scheduling policies, and rental fees. To check the availability of the facilities, go to the online calendar.
If you have questions about this form, please contact IT Services Technology Training at (650) 723-4391 or firstname.lastname@example.org.
* indicates required fields.
Which facility do you wish to rent? *
Birch Lab A
Birch Lab B
Which operating system do you prefer? *
Mac OS X
Dates/times (please list only the exact time of your event. You will automatically receive a half hour before and after your event for setup and breakdown): *
Would you like an orientation? (NOTE: 1 hour included in rate. See "Orientation and Technical Support" policy below).
Title of event: *
Is this rental for a class?
If this rental is for a class, what is the class title and/or the course number?
Purpose of event (e.g., to demo application to new users):
Approximate number of people in audience:
Who will be in the audience (staff, faculty, students, etc.)?:
Presenter(s) name, email, and phone number: *
Technical contact name, email, and phone number:
Will you bring a laptop?
What software will you need? (NOTE: Temporary installations of your special software may be possible. Please see "Technical Support" policy below).
If renting Turing Auditorium, will you be serving refreshments? (NOTE: See "Refreshments" policy below).
Technology Training website
IT Services website
Email from Technology Training
Manager, colleague, or friend
University Project-Task-Award (PTA) or SHC/LPCH Cost Center Number *
Sponsoring department: *
Authorized approver name, email, and phone number: *
Cancellation: Cancellations 5 full business days prior to the event will be accepted at no charge. Within 5 business days of the scheduled event, the full amount will be charged to the account you provided.
Orientation and Technical Support: With your confirmed rental agreement, you are entitled to an orientation and one hour of technical support, (i.e., loading software, logistical coordination, etc.). If you require technical support over the one hour provided as part of this rental agreement, your account will be charged at the rate of $80 per hour. You must arrange for technical support at least two full business days prior to the event.
Refreshments: Turing Auditorium is the only facility at which food and drink are allowed. You are responsible for clean-up and pick-up arrangements for refreshments. If the room is not left clean and ready for the next renter, a clean-up fee will be charged to your account to cover janitorial services.
I have read and agree to the policies stated above.
Please skip. Do not fill this out.