Archive for the ‘Content and Document Management’ Category

MaIS Integration – Where do you get that Registry data? The Web-Services that help you get that!

Thursday, January 19th, 2017

Presentation (PDF)

Video of session coming soon.

Ever wonder how someone else got the person’s affiliation data you’ve been looking for? How about SUNet ID accounts information?

This session gives an overview of what “Registry” data is and explains how you can use the Registry data to better integrate with UIT services on Accounts, Person, Authority, Course, Workgroup, etc. The focus of this session is to introduce the web-services MaIS (Middleware and Integration Services) provides to help you manage Registry data in an automated way.

Join us for an overview of the following web services, plus a demo and Q&A:

  • AccountWS
  • Course XML
  • Person XML
  • StudentWS
  • Privilege XML
  • WorkgroupAPI

Getting Started with Slack (Tech Briefing)

Tuesday, September 20th, 2016

Slack is a collaborative tool used by a number of groups at Stanford, allowing for group and individual discussions and file sharing. In this 90-minute session we will: – cover the best uses of the platform – talk about what it takes to start using Slack in your workgroup, and – explore a host of features of the program so you’ll be primed to do your best work in one of the fastest growing chat platforms today

GitLab at Stanford (Tech Briefing)

Friday, August 12th, 2016

This session introduces the pilot GitLab service at Stanford. Managed by University IT, the Git revision management service allows you to assemble your own project team, track issues, and share project code with fine-grained access control.

Topics include:

  • What is GitLab, and how it is implemented at Stanford
  • How to get started: signup and create your GitLab project
  • Simple workflows with GitLab
  • Security – groups and project visibilities, data security
  • Integration (advanced topic) – Slack/GitLab CI

This is a basic GitLab introduction session, not a Git tutorial training.

Introduction to Stanford Box

Friday, January 15th, 2016

Is your group making the move to Stanford Box? In this session you will learn how this service provides document and folder management and collaboration. Stanford Box features a simple-to-use interface, document version control, individual permissions on folders, editing through Microsoft Office, and 25GB of cloud storage for individuals or groups.

Topics include:

  • How to get started in Box as an individual or a workgroup
  • How to upload, manage, and share documents and folders
  • How to deal with collaborators
  • How to use Box Sync
  • All-around tips and tricks

Presentations:

Canvas Learning Management System: GSE’s Holistic Approach to Migration

Friday, December 12th, 2014

Moving to a new technology or system is among the toughest programs to plan and execute for any organization. In 2013, the Graduate School of Education began exploring new learning management systems for GSE courses and ultimately selected and migrated to an open source version of the learning platform, Canvas.

This Tech Briefing will describe GSE’s approaches for working with Canvas software – including integrating Stanford’s PeopleSoft – as well as share about our decision-making process, pilot testing phase, communication and rollout strategies. We will address successes, lessons learned, and what’s ahead.

The Enhancement to Two-Step Authentication

Friday, December 5th, 2014

On December 13, 2014, University IT will implement new two-step authentication, powered by Duo.

With the current two-step authentication service, we can choose a single authentication method. With Duo, we can set up multiple devices with multiple authentication methods. Your current method (SMS, Google Authenticator, or Printed List) will continue to work at rollover.

We encourage you to come to this session to learn how to take advantage of the Duo application for your smart device to receive a “push notification” or code, how to add a backup device, and what to do if you forget your device and have no backup devices set up.

Video via BlueJeans Video Conference

Cardinal WordPress Theme: Best Practices

Tuesday, September 16th, 2014

Video from session (created through BlueJeans)

University Communications has recently created the Cardinal WordPress theme, which enables eligible Stanford departments and administrative units to present their WordPress sites with a look and feel consistent with Stanford’s home page. This tech briefing introduces the new theme and covers the best practices for deploying it on your WordPress site.

Learn about:

  • The Cardinal theme’s look and feel
  • Installing the Cardinal WordPress theme
  • Customizing your site’s navigation
  • Customizing layouts
  • Customizing sidebar / footer contents
  • Configuring your home page
  • Displaying featured images
  • Displaying author information
  • Custom shortcodes
  • Getting help with the theme

If your department or administrative unit has a WordPress site, or if you’re considering creating one, please come learn what the new Cardinal theme can do for your site.

Bio

JB Christy is a Senior Web Developer in University Communications. She has been a software engineer for more than 30 years and has been developing commercial web sites since 2007. Since coming to Stanford in 2013, JB has helped launch Stanford’s new home page (December 2013) and has worked on several special projects for Stanford News and Stanford Arts. JB has been working with WordPress since 2011 and is the developer of Stanford’s new Cardinal WordPress theme.

Salesforce @ GSB

Friday, August 8th, 2014

This Tech Briefing focused on Salesforce — a cloud computing company best known for its customer relationship management product — now being used at the Graduate School of Business, and other departments around campus.

This talk covered:

  • Why Salesforce
  • Factors for success
  • What has GSB done so far
  • Road map
  • Learnings – Strategic, Business and Technical

Stanford Media Group: Digital Repository and Media

Friday, July 25th, 2014

This Stanford Media Group meeting discussed the Digital Repository and media.

Other topics covered include:

  • Resource Directory
  • Lynda.com
  • Sub-group happenings

Stanford Digital Repository for Data

Friday, July 11th, 2014

Are you…

  • a grad student looking for somewhere to publish supplementary data for a journal article?
  • a faculty member looking for an easy way to make high-quality research data accessible to others?
  • an institute’s data manager looking for a robust and reliable means to preserve irreplaceable data?
  • a research grant administrator looking for a way to meet data sharing requirements for a grant proposal?

If you answered “yes” to any of the above questions, then The Stanford Digital Repository (SDR) may be the answer for you!

In this session, you will learn more about Stanford Libraries’ robust and secure preservation system, and how you can use it to preserve and share research data, creative outputs, and other types of scholarly works.

You’ll also find out about choosing materials for deposit, preparing data and metadata, how the online deposit tool works, and how to get started using the SDR now.