Archive for the ‘Email and Calendar’ Category

Microsoft Office 365 OneDrive and Online Docs are here!

Friday, November 20th, 2015

On November 19, 2015 current users of Office 365 got access to OneDrive and Online Docs (online versions of Word, PowerPoint, Excel, and OneNote). At this session, you will learn how to use OneDrive to share and collaborate (edit in real-time) with other Stanford Office 365 users.

For more information, visit: OneDrive and Online Docs

Moving from Zimbra to Office 365

Friday, July 24th, 2015

Stanford’s Email and Calendar service will move from Zimbra to Office 365, Microsoft’s cloud-based service, between July 13 and August 10, 2015.

In this Tech Briefing, come learn what you need to know to make a smooth transition to Office 365. You will get an overview of Office 365 Email and Calendar, along with what you need to know about the migration process. Some technical aspects will also be covered.

For more information, visit

PowerPoint Presentation

Email Campaigns at Stanford

Friday, June 26th, 2015

Email campaigns are used to deliver marketing or a newsletter to a specific client. Though there are many email campaign programs available, this session will focus on the use of MailChimp, Stanford Mailman, and Emma.

This session will touch upon:

  • Email campaigns in general
  • MailChimp, including list management using Workgroup Manager
  • Mailman at Stanford overview
  • General email newsletter tips
  • Key features of Emma Email Campaign

Using Mailman for Stanford Email Lists

Friday, October 4th, 2013

This session focused on how to use Mailman to create and manage a mailing list at Stanford. A feature-packed mailing list service, Mailman includes moderated lists, list archiving, and an integrated web interface.

The Tech Briefing covered:

  • the basics of setting up and using a distribution list through Mailman
  • how to configure a distribution list using the basic options
  • all of the advanced “full administrative interface” choices

HTML Email Newsletters

Friday, August 30th, 2013

These days, most emails aren’t plain text anymore. In fact, most newsletters look like webpages delivered directly to your inbox.

In this session, Don Cameron and Brian Young of IT Services covered the basics of HTML newsletters, providing an overview of popular email newsletter services. They also showed how you can create the newsletter yourself!

What’s New and Different in Zimbra

Friday, August 2nd, 2013

Take a tour of the new interface for Zimbra 8, Stanford’s Webmail and WebCal program.

Zimbra goes down at 8 p.m. on Friday, August 16th, and will come back on Saturday morning with the features that you’ve asked for.

Learn how to color code individual meetings, use the new Actions menu, and set up your Activity Stream. Get a look at the new interface including the improved Conversations view.

What’s New and Different
Video Overview of Changes

Marketing and Metrics with, Google, and RSS Feeds

Friday, March 22nd, 2013

This session supplied individuals with tips on how to effectively market their respective department and/or group on campus using and Don and Mark talked about how Technology Training uses and to collect metrics and to make the client experience easier and faster.

Mark also discussed the benefits of RSS feeds, demonstrating how they can be used to push information to clients.

Google Apps for Education: Now Available at Stanford

Friday, October 12th, 2012

On September 24, 2012, Google Apps for Education was released to all Faculty, Staff, and Students to access with their Stanford credentials. Google Apps for Education includes email and calendar for Students only, and Drive, Groups, and Sites for faculty, staff, and students.

During this session, Ammy and Jo-Ann talked about the best practices for using the apps available to you, and demonstrated how to properly log in, collaborate with others, and utilize special features that may be useful to you and your department.

For more information about Google Apps, visit

Intermediate Email Newsletters

Friday, August 10th, 2012

This session focused on teaching individuals how to solve common issues with creating HTML Email Newsletter.

Mark Branom of IT Services provided answers to questions such as:

  • Why do images in my email newsletter not show up?
  • Why is my font different than the one I chose?
  • Is it possible to find out how many people are clicking on my links?

Topics covered include:

  • The essential steps for creating your HTML Email Newsletter
  • Fixing such issues as broken images and incorrect fonts
  • Tracking the number of clicks to your links

Don’t Click That Link!: Computer Spam, Phishing, and Identity Theft

Friday, July 27th, 2012

Computer security is a complex subject, but with the right knowledge and powerful easy-to-use tools, ordinary users can protect themselves very effectively against the vast majority of security threats on the Internet.

During this session, Mark Branom of IT Services, and David Hoffman of the Information Security Office Operations discussed and demonstrated the workings of Stanford’s 2-Step authentication system. Watch this video to learn how 2-Step authentication protects your account against many password and phishing attacks.

Topics covered include:

  • Good security practices and password tips
  • How to use software available to the Stanford community
  • 2-Step authentication