Videos--Cataloging (RDA)

Original and Derived Cataloging

This document is largely superseded by OLAC Best Practices for Cataloging DVD-Video and Blu-ray Discs Using RDA and MARC 21, though it is still maintained and has many local SUL decisions. This is the version of the document with internal links for improved navigation and readability.

Sample Records

Explanations of Fields

Video Cataloging Resources

Revision History

Sample Records

These contain typical elements found in video cataloging. Examples are DVDs.  See the sections on the 007, 300 and 530, 344,346, 347 and 338 for details of other video formats. Sample text is provided merely to demonstrate how to transcribe date, how to construct notes, and how to punctuate. These sample records illustrate common situations. Each video is different, however, and may need to contain elements which may be in one of the other sample records or may not be covered in these examples. If in doubt, see the Explanations of the fields or Video cataloging resources. Boldface field tags indicate fields that are mandatory. Boldface data elements are always that value for the type of material. Regular type field tags indicate fields that are mandatory if applicable. Elements in blue are optional.

Typical DVD (feature film, color, multilingual, closed captions, extras)

DVD with multiple works, no collective title

DVD with multiple works, collective title

DVD of a television series (fictional)

Reformatted video (reproduction of a video in an obsolete format - nonfiction)

Typical DVD (foreign feature film, color, original & English soundtracks, optional subtitles, closed captioned, with DVD bonus material)

DVD containing multiple works, none of which is predominant, no collective title

DVD containing multiple works, none of which is predominant, with collective title

DVD of Television series (fictional)

Reformatted video (reproduction of a video in an obsolete format) , nonfiction
These films are ones which we own in an obsolete format and make a replacement copy for use because they are longer available from a commercial publisher. We may make the copy ourselves or have a commercial duplicating company make it for us. We treat these as unpublished videos per OCLC Bibliographic Formats and Standards Section 3.7. As part of the process, search Argo for the ckey of the VHS record and change the ckey to the ckey of the DVD-R Also, the VHS record should NOT be withdrawn, but instead given the current location SHADOW, with a tech note stating: [mm/dd/yy] Does not circulate. Please use digitized copy. Shadowed to track ownership for copyright purposes [initials]/p>

Explanations of fields

Fixed Fields

Variable fields

0xx (007, 020, 024, 028, 033 040, 041, 042 043 046)

130 Uniform Title

245 Title,  Statement of Responsibility

246 Title Variations

250 Edition

257 Original Country of Production

264 Place of Publication, etc. : Publisher, etc., Date

300 Physical Description

336 Content type

337 Media Type

338 Carrier Type

340 Physical medium/Information recording technique

341 Accessibility content

344 Sound Characteristics

346 Video Characteristics

347 Digital file characteristics

380 Form of Work

490 Series (490, 830)

538 Technical Note

546 Language Note

532Accessibility note

502 Dissertation Note

518 Date and Place of Capture

511 Cast

508 Other Credits

500 Other Notes

505 Formatted Contents

520 Summary

588 Source of description note

6xx Subject and Genre

7xx Added entries

Fixed fields

These examples in this table are the most common in video cataloging. For further descriptions of the fixed fields and other applicable values, see the MARC 21 Format for Bibliographic Data in the section on the 008 for visual materials, found in Catalogers Desktop or online.  For Dat_Typ, use in the order of precedence as given in this table (e.g. "p" takes precedence over "t").

Variable fields

0xx (007, 020, 024, 028, 040, 041, 042)

007

The 007 field is a coded field that describes the physical characteristics of an item. It is fairly standardized, but there are a few fields to which attention needs to be paid. Typical 007 fields are given in the table below with their corresponding 300 fields.

For further descriptions of the 007 and other applicable values, see the MARC 21 Format for Bibliographic Data in the section on the 007 for video materials, found in Catalogers Desktop or online.



Format	Physical Description (these are not formatted as in 300$b, they are spelled out to explain what to include in 007)	007 Value
Videocassette (VHS)	black and white, sound (mono)	vf bbahom
	color, sound (stereo)	vf cbahos
	color, sound (unknown)	vf cbahou
	black and white, silent (i.e. no sound or music track)	vf bb on
DVD	black and white, sound	vd bvaizu
	color, sound (stereo)	vd cvaizs
	color, sound (unknown)	vd cvaizu
	color, sound (quadraphonic, multichannel, surround)	vd cvaizq
	color, sound (multiple soundtracks with different playback configurations)	vd cvaizk
Blu-ray	black and white, sound	vd bsaizu
	black and white, sound (stereo)	vd csaizs
	color, sound (unknown)	vd csaizu
	color, sound (quadraphonic, multichannel, surround)	vd csaizq
	color, sound (multiple soundtracks with different playback configurations)	vd csaizk
Video CD (VCD)	color, sound (unknown)	vd cvaizu
CD-ROM with video files (MPEG, Flash, etc.)	color, sound (unknown)	vz czazzu
Online (is streaming different?)	color, sound (unknown)	vz czazzu

033 Date/Time and Place of an Event

This field contains a formatted date/time and place for the capture, recording, filming, execution or broadcast.  Use this when cataloging television program with a known broadcast date, such as a series with beginning and ending date, or a live broadcast.  Also use for video or film capturing a live event.  This should be used in conjunction with the 518 field.  For further information on coding the 033, see www.oclc.org/bibformats/en/0xx/033.html.  Field 046 is for date of creation and should be preferred for films that are not live events and for television programs when original broadcast date is not known or is of lesser importance.  Both fields may be used if it seems reasonable in the circumstances (e.g. a live event edited for later release)

1st indicator shows the type of date:

blank - no date information

0 - Single date

1 - multiple single dates

2 - Range of dates

2nd indicator shows the type of date

blank - no information

0 - Capture

1 - Broadcast

2 - Finding

Dates go in $a or repeated instances thereof. Use the format of YYYYMMDD. Any unused positions are filled with hyphens. If you needs hours and minutes, check the OCLC documentation for directions.

Single date of capture of en event.

Television series broadcast dates

040 Cataloging Agency

For original cataloging in OCLC use:

For original cataloging in Symphony use:

Silent film with English intertitles, 008 lang is zxx, which should not be input in the 041 $a
 

042 Authentication code

This should only be used by authorized BIBCO catalogers.

043 Geographic area code

This should be used for nonfiction films which are about a specific geographic place (PCC RDA BSR). See the MARC21 codes list at www.loc.gov/marc/geoareas/ (or the Cataloging calculator at calculate.alptown.com/) for appropriate values.

046 Date of Creation

Put the year of  original release in the 046 $k. If that is not applicable, put the original year of production in that field. Use only the year. (RDA 6.10.1.3). For multiple films in a single resource, repeat a separate 046 field for each film (OLAC best practices), or use the subfields for aggregated content, putting the year of the earliest film in $o and the year of the latest film in $p. If you have a film that was actually produced over multiple years, use $k for the beginning date and $l for the ending date.  For a television program or series with a relevant date or dates of broadcast, or for a capture of a live event, prefer field 033.  Both fields may be used if it seems reasonable in the circumstances (e.g. a live event edited for later release). Use only for a known date, do not record an estimated or uncertain date (OLAC Best Practices). 

100 Creator main entry

Under RDA, it is possible for a single person to be considered the main entry of a moving image work. Do this if there is a single person who did all of the major functions--production, direction, script or idea, director, photographer, editor, etc. (RDA 6.27.1.2). If it is a collaborative work but one person or corporate body has the principal responsibility, use a title main entry and not use a 100 field (RDA 6.27.1.3 exception for motion pictures). See field 700 for general guidelines on formulating names, as well as the SUL Authority Procedures.(not yet available)

Per RDA 18.5, and using terms in RDA Appendix I, find a relator term which describes the relationship of the person or corporate body to the resource and put that in a $e. If there are multiple applicable terms, put them in repeated $e subfields. The terms are in lower case. If the person’s function cannot be determined, omit the relator term. For the 100 field, the term will usually be filmmaker. This field should not end with a period unless the last word is an abbreviation with a period.

130 Preferred Title (AKA Uniform title, when there is no 100)

A 130 may be necessary for a resource which contains a single film unless the record has a 100 field (RDA 6.2.2, 17.8 indicates that “preferred title” is required, email from J. Kuhagan, Sept. 14 2010 says LC has no not yet specified policy that the 245 does double duty as the transcribed and the preferred title when there is no conflict or language qualifier needed, but local consensus is that it does].  A resource with multiple films will have its preferred titles in 730 fields.  A 130 should only be required if (1) the heading is already established in NAF, (2) there is a conflict with another title or heading, (3) if some addition, such as a language qualifier, is necessary because the film is dubbed (4) the title on the title frames is different from the original release title.  Follow Capitalization practices from RDA appendix A (6.2.1.4), don't use found capitalization.

Check to see if there is a conflict (LC-PCC-PS 6.27.1.9 appendix 1, see steps below for procedure), and if there is a conflict, add the form of the work, either Motion picture or Television program (RDA 6.1) to the heading in parentheses. In case of doubt use Motion picture. If it still conflicts add  the year (RDA 6.4). If it still conflicts, the director or filmmaker in the shortest intelligible form and if it still conflicts add the production company in the RDA form in NAF (LC-PCC-PS 6.27.1.9). This field should not end with a period unless the last word is an abbreviation with a period.

If your video has multiple works and a collective title, also check collective title for conflict as well as titles of individual films (LC-PCC-PS 6.27.1.9 section on monographs would presumably cover aggregate works).  If the collective title needs a qualifier, use one or more of the following: corporate body, date of publication, descriptive data elements (e.g. edition statement), place of publication.  These are not in priority order, use whichever makes the most sense in the circumstance.  Politely ignore the fact that you are qualifying a work with attributes of the manifestation.

[PCC has not yet given instructions on when and under what conditions NARs should be made, so continue to apply old rules of making a NAR only for a work used as a subject or related work added entry when the work is not in LC's catalog)

To determine the form of the 130, follow these steps:

 

1. Search NAF

If there is a uniform title in NAF  for the motion picture or television program being cataloged, add it as a 130 (or 730 if there is more than one film contained in the resource).  

130

0

Carmen Jones (Motion picture)


Make sure that the title in question is for the same motion picture. If the uniform title is for a different motion picture, a Uniform Title NAR will need to be created for the item being cataloged, and the existing NAR will need to be revised to include the year of production. If the year would fail to distinguish the work being cataloged (because, for example, another motion picture of the same title was released the same year), see above for other possible additions to the qualifier.

Item being cataloged is a 1921 motion picture:



245

10

Four horsemen of the Apocalypse


Existing NAR--the 670 and bibliographic records with this heading show this to be a 1962 motion picture



130

0

Four horsemen of the Apocalypse (Motion picture)



New NAR for the item being cataloged:



130

0

Four horsemen of the Apocalypse (Motion picture : 1921)



Revision to existing NAR. Check Symphony to see if catalog maintenance needs to be done, and report BFM to LC if applicable.



130

0

Four horsemen of the Apocalypse (Motion picture : 1962)



Also, if there is a uniform title in NAF for a different work that has the same title as the work being cataloged, create a uniform title for the work being cataloged, using the appropriate qualifier.

2. Search OCLC

Search OCLC to see if there is another work entered under a title that is the same as the work being cataloged. This would apply to records in OCLC with fields 130, 245$a (when there is no 1xx), 247, 440, 730, 740 (when this is the title proper of an analytical added entry that would be cataloged with a title main entry), 830. If such a record is found, create a uniform title for the motion picture or television program being cataloged, using the appropriate qualifier.

3. Search Internet movie database

Search the Internet movie database to determine whether there is more than one motion picture or television program with the same title. Ignore initial articles. If there is a conflict between a motion picture and a television program, use the appropriate qualifier on the work being cataloged. If the conflict is between two or more motion pictures or two or more television programs, add the date of release to the qualifier (for television programs, use the year first telecast). If the year would fail to distinguish the work being cataloged (because, for example, another motion picture of the same title was released the same year), see the above procedures for other possible additions to the qualifier

If a 130 is needed, add the $n or $p to the 130. A NAR is not needed for the whole/part title combination, and it is implied that where there is a both and number and a part title to prefer the part title.

For compilations of episodes, determine whether the episodes are all from the same season (this applies only to series broadcast over more than one season). If they are, is it the complete season or selections? If they are all from the same season, use $nSeason [number] as in examples below. If there are selections from that season, add $kSelections. If there are selections from various seasons, simply use $k Selections directly after the $a.

240 Preferred Title (AKA Uniform title, when there is a 100 field)

This field would only be used when there is a 100 field. Since conflict is unlikely here, this field would only be used when a film entered under the filmmaker had been previously released under a different title or if there were a collection of films by the same filmmaker, all of which qualify for entry under the filmmakker rather than for title main entry.  In this case, a 240 of Works or Selections might be appropriate.  Consult RDA for details.

245 Title, Statement of Responsibility

Title

Choose the tile which appears on the source of information (RDA 2.3.1.4). For a video consisting of a single work or a single predominant work with ancillary works, the source of information is the title frame or frames or title screen or screens. (RDA 2.2.2.3, 2.1.2.2). The DVD menu is not the title screen. Alternatively use an eye-readable label bearing a title that is permanently printed on or affixed to the resource (excluding accompanying textual material or a container) if in your judgment it provides a better title (RDA 2.2.2.3). If there is no title frame use a permanent label (e.g. disc label) printed on or affixed to the resource.  If that is not applicable, use the container or accompanying materials, and if neither of those work out, use the disc menu ) or other "internal source forming part of a tangible digital resource". (RDA 2.2.2.3.1).  For an online video file, you may use embedded metadata (RDA 2.2.2.3.2).  If all else fails, "use as the preferred source of information another source forming part of the resource itself, giving preference to sources in which the information is formally presented. (RDA 2.2.2.3.2)


Add a source of title note in the 500 field whenever the source of the title was anything but the title frames (RDA 2.17.2.3)

245	02	O Baile Pernambucano
500		Title from container


The first indicator is always 0 if there is no 1XX field (and 1 if there is). The second indicator is used when there is an initial article and counts the nonfiling characters (including blank) before the first word of the title:

245	00	Baby face
245	04	The man in the iron mask



When transcribing the title, either follow RDA Appendix A (basically the old AACR2 capitalization practice) or transcribe the title exactly as it appears, including capitalization and punctuation (RDA alternative for 1.7), whichever is easier and clearer (SUL decision).  Don't change the capitalization, however, if you are deriving from another record or copying and pasting data (SUL decision).  You may supply missing diacritics if known.  Do not include introductory words that are not intended to be part of the title (i.e. Disney presents Sleeping Beauty should be transcribed as: Sleeping Beauty, RDA 2.3.1.4) If the title is preceded by a name in the possessive case, transcribe it as part of the title (RDA 2.3.1.5):

245	00	Neil Simon's The Slugger's Wife
245	00	RED DIAPER BABY




 
If the source bears a title in more than one language or script, choose as the title proper the one in the language or script of the main written, spoken, or sung content of the resource. If that is not applicable, choose the title proper on the basis of the sequence, layout, or typography of the titles on the source of information (RDA 2.3.2.4)
If the source of information includes a main title and a part title, for example, a single episodes of a television series, transcribe the part title if the part title is distinctive enough to stand on its own, and transcribe the main title as a series. (RDA 2.3.1.7.2). Note that this is a change from previous policy, and it does not affect the change of the authoirized access point (130, see LC-PCC-PS 6.27.1.9 appendix 1). However, if the title is dependent or not distinctive, or is a number, use the main title as the 245 $a and use $n preceded by a period if the part is a number, or $p if it is not a number (RDA 2.3.1.7.1). If there is no number or title, use the date of telecast or release in the form [yyyy-mm-dd] (RDA 6.2.2.9.1, Jack Benny example)..

245	00	People v. James Dailey
490	0	Crime and punishment

but

245	04	The short films of D.W. Griffith.$nVolume two
245	00	Panorama.$n[1983-07-09]



If there is no title anywhere devise a title (LC-PCC-PS 2.3.2.11) that indicates the nature of the resource, its subject (e.g., names of persons, corporate bodies, objects, activities, events, geographical area and dates) or a combination of the two, as appropriate (RDA 2.3.2.11). The title should be in English (LC-PCC-PS 2.3.2.11) and should be in brackets (RDA 2.2.4, LC-PCC-PS 2.2.4). If you have an unedited footage, an advertisement etc., See RDA 2.3.2.11.3. If you have a trailer, see RDA 2.3.4.6.

For a work which was broadcast in a television series which brings together unrelated programs by a variety of producers (formerly known as an "umbrella" series), make a note of the television series and trace it in a 740 or 730 field. Put the individual program title in the 245 $a. (There was formerly an LCRI with this instruction, since its deletion there is no guidance on this issue. However, the NAF headings for such television programs are not authorized for use as a series, so may only be used as main or added entries.)

When a video consists of multiple works issued as a single unit (e.g. 1 videodisc), first determine whether there is a predominant work.  If so, take your information for the 245 field from the source of information of the predominant work.  (RDA 2.1.2.2,.3, 2.2.2.3)

For a video consisting of multiple works issued as a single unit (e.g. 1 videodisc) with a collective title, and one work is not predominant, use the collective title (RDA 2.3.2.6, 2.1.2.2: “choose a source of information identifying the resource as a whole.”). First look for a collective title on a permanent label affixed to the resource itself (not including the container or accompanying material).  If no collective title can be found there, then "an internal source, such as a title screen, whose textual content formally presents the title [do they mean menu?];  If this is not applicable, then look at the container or accompanying material (RDA 2.2.2.3, 2.2.2.3.1). If the collective title chosen is identical to the title on one of the films in the resource, than the title of that film will be in conflict and will need to have a preferred title with qualifier when it is traced i nthe 730.

If the video is issued in multiple units (i.e. more than one physical part), choose the part with lowest number or earliest date, if applicable, for the source of information  (RDA 2.1.2.3). If not applicable, choose a source of information identifying the resource as a whole (i.e. a collective title)   (RDA 2.1.2.3).  If there is no collective title and one work is predominant, choose the source of information of the predominant part as the source of information (RDA 2.1.2.3).  This means that if the predominant work is a film or single television program, use the title frames as a source of information.  If the video is packaged together with a book and the book is the predominant work, choose the title page of the book as the source of information.

For historical purposes, the practice under RDA up until the July 2013 update is given below with the text crossed out:
For a video consisting of multiple works issued as a single unit (e.g. 1 videodisc) with a collective title use the collective title (RDA 2.3.2.6, 2.1.2.2: “choose a source of information identifying the resource as a whole.”--it does not say where or what this source should be, so presumably the label or container are ok to use). For a DVD or cassette that contains a predominant work plus extras, bonus features, or even entire feature films which are indicated by the packaging to be secondary to the main work, look for a collective title on the label, and if there is only the title of the main work, treat it as the collective title and put that in the 245 [extrapolating from RDA 2.3.2.6--there appears to be no version of RDA rule AACR2 1.1.G.1 and LC confirms this, but see the Wizard of Oz example at 25.1.1.3.  However, see http://www.rda-jsc.org/docs/6JSC-ALA-20-Sec-final.pdf which should be in the September 2013 RDA updates].  If the collective title chosen is identical to the title on one of the films in the resource, than the title of that film will be in conflict and will need to have a preferred title with qualifier, and the collective title will also be in conflict and will need a qualifier.   If the video is issued in more than one part, choose the lowest number or earliest date, if applicable. If not applicable, choose a source of information identifying the resource as a whole (RDA 2.1.2.3).

When there is more than one work contained in the video carrier and there is a collective title, use either formal or informal contents note to list the rest to list the titles of the individual works. [RDA 24.4, 25.5.1.3]. Use an informal contents note in a 500 field  for miscellaneous untitled minor works such as “making of” documentaries, photo galleries, interviews, etc.. Use the formal contents note for individual films which have their own titles, may been issued separately and/or are unrelated to the other works on the resource.  In most cases, make title added entries for the individual titles (RDA 25.1). Use field 730 for the preferred title of each work, and also use 740s if any of the works require a variant title. (LC-PCC-PS 25.1.1.3 says not to use enhanced contents.) There is no limit on the number of works to list in the contents and no limit on added entries.

245	00	Paulistas em cena
505	0	Alma do negocio (1996) / Jose Roberto Torero (8 min.)-- Brevissima historia das gentes de santos (1996) / Andre Klotzel (14 min.) -- Onde Sao Paulo acaba (1995) / Andrea Seligman (12 min.) -- Amor (1994) / Jose Roberto Torero (14 min.) -- Criaturas que nasciam em segredo (1995) / Chico Teixeira (21 min.)


For a video consisting of multiple works with no collective title and no predominant work that is issued as a single unit (i.e. 1 videodisc) treat the sources of information identifying its individual contents as a collective source of information for the resource as a whole (i.e. the title frames of the individual films) (RDA 2.1.2.2). Record the titles proper of the parts in the order in which they appear in the resource. (RDA 2.3.2.9). If the video is issued in more than one part, choose a source of information identifying the main part or predominant work, if there is one part that can be considered the main part  or predominant work of the resource. Otherwise, treat the sources identifying the individual parts as a collective source of information for the resource as a whole (RDA 2.1.2.3). For a videocassette, this means to put the titles in the order they appear on the tape. In the case of a DVD with a menu, put the titles in the order in which they appear on the menu. (SUL decision). Note that the titles of different works are separated by a period (followed by two spaces) if they are by different persons or bodies, but by a semicolon if they would have the same credits (assume the first example would have the same credits) (ISBD punctuation as given in RDA D.1.2.2).

245	00	Title of first work ;$bTitle of second work
245	00	Title of first work /$cstatement of responsibility for the first work. Title of second work/  statement of responsibility for the second work


Note that when the second or subsequent titles follow a statement of responsibility, they are not individually tagged. In other words, once there is a $c, no other tag can follow it. In practical terms, this method doesn’t work well if there are more than two works, particularly if there are statements of responsibility. If it seems more practical, devise a title (RDA 2.3.2.9 Alternative) This works best if the titles are related in some way (a common theme or topic, or all associated with the same person or body) so that one can devise a title English (LC-PCC-PS 2.3.2.11) that indicates the nature of the resource, its subject (e.g., names of persons, corporate bodies, objects, activities, events, geographical area and dates) or a combination of the two, as appropriate (RDA 2.3.2.11). The title should be in brackets.  LC says generally not to do this (LC-PCC-PS 2.3.2.9)

245

00

[Films by student filmmakers]

Be sure to trace the second or subsequent titles in 730 fields, and 740 fields if any of the title have variants on the item that are not the same as the 730. These titles should not be traced individually the 246 field.

Subtitles and parallel titles

If there is a subtitle, precede it with a colon and transcribe it after in $b. It should come from the same source as the title (RDA 2.4.2.2) but if that isn’t applicable it could come from another source in the resource or one of the other sources of information.

245

00

Barbie nation :$ban unauthorized tour



If there is a parallel title (the title in another language), precede it with an equal sign and transcribe in $b (RDA 2.3.3.1). However, if there are statements of responsibility in both languages, see the section in this document on the statement of responsibility. A parallel title may be taken from anywhere in the resource, it does not have to come from the same source as the title (RDA 2.3.3.2). If it comes from a different source, and that fact is considered important, make a note on the source (RDA 2.3.3.3). The parallel title can come from subtitles which can be turned off, if that is the case, add a 500 note stating the source of the parallel title (OLAC Best practices). Though the PCC BSRs say to record all parallel titles, use judgement as to whether it is practica when recording parallel titles from multiple language subtitles.

245

00

Casque d'or =$bGolden Marie

245	02	L'Antiquiare =$bThe art dealer
246	31	Art dealer
500		Parallel title from optional English subtitles



Statement of Responsibility

This information is generally taken from the credits if the credits are used as the preferred source of information for the title (RDA 2.4.1.4). If the title is taken from the disc label, prefer a statement of responsibility from the same source, but it can be taken from elsewhere in the resource if necessary.  Always record the first statement of responsibility (RDA 2.4.2, core element, see next paragraph). Record a statement of responsibility naming more than one person, etc., as a single statement regardless of whether the persons, families, or corporate bodies named in it perform the same function or different functions (RDA 2.4.1.5). They are transcribed in the order they appear in the credits (RDA 2.4.1.6).

Generally record only the first statement of responsiblity (SUL decision).  Put the other important credits in the 508 note (RDA 2.17.3, 7.24).  If the first statement is a "presents" statement, follow these guidelines (SUL decision):

      If the word "presents" (or equivalent word in another language) is grammatically connected to the title, as in “Disney presents Sleeping Beauty,” give the information in a title added entry in the 246 field.  This is considered title information and not a statement of responsibility.  You will still need to look for a "first" statement of responsiblity.

Treat a "presents" statement such as “so and so presents a film by Joe Blow,” as a statement of responsiblity.

If the statement is in the form "So and so presents actor name, actor name, actor name etc. in ...", simply transcribe as "So and so presents."

If the statement is in the form "So and so presents in association with company 1, company 2, company 3, company 4 with the support of company a,  company b, company c, company d", transcribe the other production companies as given, but drop the names of the other companies if they are involved in minor functions.  If the number of names in the resulting statement would be too burdensome, you may abridge in the form "So and so presents in association with company 1 [and three others].     


 

245	04	Easy Rider /$c Pando Company in association with Raybert Productions presents
508		Director; Dennis Hopper; producer; Peter Fonda; screenplay by Peter Fonda, Dennis Hopper, Terry Southern; diretor of photography, Laszlo Kovacs; editor, Donn Cambern; distributed by Columbia Pictures
511	1	Peter Fonda, Dennis Hopper, Jack Nicholson, Karen Black, Luana Anders, Warren Finnerty, Luke Askew

Alternatively, if you should wish to transcribe multiple statements of responsiblity, follow these guidelines: If not all statements of responsibility appearing on the source or sources of information are being recorded, give preference to those identifying creators of the intellectual or artistic content. In case of doubt, record the first statement (RDA 2.4.2.3). RDA doesn’t give guidance on what constitutes “creators of the intellectual or artistic content” for video. The examples throughout RDA are all over the place, some even including actors.  The vague guidelines at 7.23 and 7.24 have been cancelled.  Therefore SUL policy, based on RDA I.2.1 and I.2.2, consider relationships to be associated with the work to include screenwriters, filmmakers, directors, directors of photography, producers, and production companies as "creators of the intellectual or artistic content." Feel free, however, to also include, on a case by case basis, others whose status as a creator is obvious given the nature of the work your being cataloged (for example, choreographer for a ballet film, editor for a film consisting of editing found footage, animator of an animated film, etc.) Other technical credits should go in the 508 field (RDA 2.17.3, 7.24) if considered important; cast should go in 511 field. (RDA 2.17.3, 7.23, include per SUL policy).

When deriving a record from an existing record, do not re-do the statement of responsibility unless  it is inaccurate.

If the title has been taken from the label or menu and no statement of responsibility appears there, statements of responsibility may be taken from some designated other areas (credits, accompanying material, container) as long as they apply to the resource as a whole (if the title is a collective title or is serving as a collective title, see the next paragraph) (RDA 2.4.2.2). If statements of responsibility are not on the item but are taken from an outside source (e.g. a website), put them in brackets (RDA 2.2.4,LC-PCC-PS 2.2.4)

If there are multiple works on the videocassette or DVD and there is a collective title, record the titles of the individual works in the 505 field along with the credits in the contents note. Do not use an enhanced contents note (LC-PCC-PS 25.1.1.3)

245	00	Paulistas em cena
505	00	Alma do negocio (1996) / Jose Roberto Torero (8 min.)-- Brevissima historia das gentes de santos (1996) / Andre Klotzel (14 min.) -- Onde Sao Paulo acaba (1995) / Andrea Seligman (12 min.) -- Amor (1994) / Jose Roberto Torero (14 min.) -- Criaturas que nasciam em segredo (1995) / Chico Teixeira (21 min.)



If there is more than one work on a videocassette or DVD and no collective title, and you are not devising a collective title, record the statements of responsibility after the title to which they belong. If the works have identical credits, record them after all the titles.

245	00	Title of first work ; $bTitle of second work/$cstatement of responsibility when identical for the two works
245	00	Title of first work /$cstatement of responsibility for the first work. Title of second work / statement of responsibility for the second work



Parallel titles can be complicated. Subtitled information may be considered a parallel title and statement of responsibility according to the OLAC Best Practices, but those are silent about parallel statements of responsibility. When credits appear in different languages in the same source as the parallel title in that language, put them after the applicable parallel title, if practical (RDA 2.4.3.1). If there is no parallel title but are parallel statements of responsibility, transcribe them only if they appear in the same source as the title proper (RDA 2.4.3.2). Often, video materials show mixed practice, with the title and some, but not all, statements of responsibility also parallel. In that case...? [2.4.3.3 is about multiple parallel statements of responsibility but is not formatted per ISBD. Not in Appendix D.1.1]

245	00	French title /$cproducer statement in French ; writer statement in French ; director statement in French = Parallel English title / parallel producer statement in English ; parallel writer statement in English; parallel director statement in English
245	00	French title = Parallel English title /$cproducer statement in French ; writer statement in French ; director statement in French [in this example, only the director statement appears in both languages in the credits]

 


246 Title variations

Record variant versions of the title that are important for identification and access (RDA 2.3.6.3) in the 246 field (LC-PCC-PS 2.3.6.3) This is only for variants the title of a single film or collective title (e.g. the work or title that appears in $a of the 245 field when there aren't multiple titles in the 245 field). Separately titled works go in the 730 (RDA 2.1.1.3). Variants for a title of a component work when the video is of more than one work would be recorded in 740 (LC-PCC-PS 2.3.6.3) Omit initial articles in $a. (LC-PCC-PS 2.3.6.3). Indicators depend on the sort of added title note it is. Examples: Spelled out abbreviations, acronyms, symbols, or Arabic or roman numbers in title (LC-PCC-PS 2.3.6.3) :

Spelled out abbreviation in title:

245	10	Laverne & Shirley
246	3	Laverne and Shirley



Parallel title (LC-PCC-PS 2.3.6.3):

245	00	Casque d'or =$bGolden Marie
246	31	Golden Marie



Portion of title (RDA 2.3.6.1 f, LC-PCC-PS 2.3.6.3):

245	10	Dr. Strangelove, or, How I learned to stop worrying and love the bomb
246	30	Dr. Strangelove
246	30	How I learned to stop worrying and love the bomb

 

245	00	Neil Simon's The slugger's wife
246	30	Slugger's wife



Various other places from which a title may come (explained in $i) [RDA, LC-PCC-PS citatations?]

246	1	$iTitle on disc and container:$aFederico Fellini's Juliet of the spirits
246	1	$iAdditional title on container:$aSpanish apartment
246	1	$iContainer title:$aScipio Africanus :$bthe defeat of Hannibal
246	1	$iAlso known as:$aAge of gold
246	1	$iTitle on English subtitles:$aSwimming alone
246	1	$iEnglish title:$aTake my eyes



There is often credit information before the title in the film, using the word "presents." Ignore this information when formulating the title and statement of responsibility, but you may give the information in a title added entry in the 246 field. (RDA 2.3.1.6 optional addition, LC-PCC-PS 2.3.6.3 indicates that such additions should be made with the proviso “but generally do not make a variant title that is not sufficiently distinctive to be a useful access point”). Though probably not useful for access, such an added entry is a way of transcribing a statement of responsiblity that is not technically considered as such.

245	04	The last frontier /$cstory by Courtney Riley Cooper ; dialogue and continuity by George Plympton & Robert F. Hill ; directed by Spencer Gordon Bennett and Thomas L. Storey
246	1	$iTitle appears in credits as:$a Commonwealth Pictures Corporation presents The last frontier

Transcribe an edition statement that appears on the source of information (RDA 2.5.1.4). You may transcribe it exactly as it appears, including capitalization and punctuation, or apply Appendix A (old AACR2 capitalization), whichever is easier. However, do not abbreviate anything which is not abbreviated on the piece. The source should be, in order of preference, the same source as the title, another source within the resource, accompanying materials, or container, or an outside source such as a reference source (RDA 2.2.4). If it comes from outside the resource, put it in brackets (RDA 2.2.4 LC-PCC-PS 2.2.4). In case of doubt about whether a statement is a designation of edition, consider the presence of a word such as edition, issue, release, level, state, or update or a statement indicating: difference in content , a difference in geographic coverage, a difference in language, a difference in audience, a particular format or physical presentation, a different date associated with the content, a particular voice range or format for notated music as evidence that such a statement is a designation of edition. If a resource lacks an edition statement but is known to contain significant changes from other editions, supply an edition statement, if considered important for identification or access.  Bracket this statement (RDA 2.5.1.4 optional addition).  Multiple edition statements should be recorded in the order found on the source of information using separate 250 fields (OLAC best practices).

Note that "Widescreen Edition" is used only when it appears as an edition statement. It is not used whenever an item is widescreen (see the 538 field)

257 Country of Production

Input the country where the work being cataloged was originally produced. Use the form of the country in NAF, and add $2 naf (OLAC best practices).  If it is a co-production of different countries, put in the countries in a single 257 field, each in a separate $a with $2 at the end (OLAC best practices). If the resource contains more than one work and they are from different countries, input separate 257 fields (OLAC best practices).

Place of Publication : Publisher

Videorecordings present challenges in this area. There are often many corporate bodies listed on the disc or container and it is sometimes difficult to decide which is the publisher. Some are simply the name of the production company of the original film or television program, but sometimes these bodies also have home video publishing arms, which may or may not have the same name. There is often a separately named distributor, which generally should not be input unless there is no name or place of publication given or inferred unless it is equally prominent as the publisher. (SUL policy).

The source of information may be the disc label, accompanying material, or container (RDA 2.2.2.1,2.2.4)

Transcribe places of publication and publishers' names in the form in which they appear on the source of information (RDA 2.8.1.4) You may transcribe it exactly as it appears, including capitalization and punctuation, or apply Appendix A (old AACR2 capitalization), whichever is easier. However, do not abbreviate anything which is not abbreviated on the piece, and do not abbreviate supplied information (RDA B.4)

If there is more than one publisher, record the first place and publisher (RDA 2.8.2). Record the others if recording only the first would be misleading. If there is no publication information stated, always try to infer it, to avoid the complications noted below

When transcribing the place of publication, include both the local place name (city, town, etc.) and the name of the larger jurisdiction or jurisdictions (state, province, etc., and/or country) if present on the source of information (RDA 2.8.2.3). If there is no place of publication stated on the item, try to infer a place of publication. If the publishers name is known or is represented by a URL, search the web to see the location of that publisher and put it in brackets unless the country is obvious. If you cannot infer or locate a place of publication, you must input the phrase: “Place of publication not identified” in brackets (RDA 2.8.2.6, brackets:LC-PCC-PS  2.2.4) in the 264$a, and you must add a place of distribution, if stated, in another $a after the publisher statement (RDA 2.9). If there is no place of distribution, transcribe a place of manufacture in $e (RDA 2.10)

Optionally, when transcribing a publisher name, omit levels in a corporate hierarchy that are not required to identify the publisher. Do not use a mark of omission (...) to indicate such an omission (RDA 2.8.1.4). If there are multiple publishers, they go in the same 264 field. If there is no publisher stated on the item, try to infer a publisher. If the named distributor is known to be the publisher, infer that name in brackets, but also include the distribution statement. If there is a URL and no named publisher, generally assume that the URL belongs to the publisher and search the URL to see if you can find the name and put it in the record in brackets. If you cannot infer or locate a publisher, you must input the phrase: “Publisher not identified” in brackets (RDA 2.8.4.7, brackets: LC-PCC-PS  2.2.4) in the 264$b, and  you mayt add another 264 with a second indicator 2  with a distributor, if stated. (RDA 2.9). If there is no distributor, you may transcribe the manufacturer in another 264 with second indicator 3 (RDA 2.10).  Each element that needs to be bracketed gets their own set of brackets.  If there is no information of any sort available, only include the statements about the lack of place of publication and publisher.  Note that the original instructions in RDA were changed to make it clear that distributor and manufacturer do not have to be added when they are also unknown (so they are no longer core), but the original intent of the rule was to add distributor or manufacturer when they were named and the publisher was not, so that is a sensible guideline to follow.

For online video which is a reproduction, give the publication of the original distribution (the OLAC streaming media guidelines say "production" but they must mean distribution or broadcast).  Bracket if not transcribed from the resource.  For online video which is not a reproduction, give the publication of the first online manifestation. if that can be discerned (OLAC streaming media guidelines)

When doing variant edition cataloging, note that if at least one name in the 264 (or 260 on older records) matches the piece being cataloged, and the item seems otherwise the same, it probably should be considered copy rather than a variant. Given the varying ways that a cataloger may transcribe the confusing presentation on the item, and that distributors themselves often alter packaging. However, if there is a definite (i.e. not bracketed) country of publication, it should match. (OCLC Bibliographic formats and Standards. 4. When to input a new record)

Here are some random examples:

If the video is unpublished, input the place of production and the producer if known, unless it is a locally made copy (SUL decision per RDA 2.7, only date of production is a core element).  If not known, simply supply the date of production (RDA 2.7, message from D. Reser, Oct. 16, 2010) and do not bracket it if it is a known date. Only bracket if the date is approximate.  If the video is a locally-made reproduction made for the purposes of reformatting an obsolete format to create a use copy input only the date of production of the copy (RDA 2.7.1.3)  (SUL decision).  Second indicator will be 0.

Date of Publication

Record the date of publication as stated on the item (RDA 2.8.6.3). If dates are in Roman numerals, convert them to Arabic numerals (SUL decision). If the date of publication is not identified in the resource, supply the date or approximate date of publication (RDA 2.8.6.6, RDA 1.9.2, LC-PCC-PS 2.2.4). Apply the instructions on supplied dates given under RDA, 1.9.2 and put it in brackets. If inferring the publication date from the copyright date you may follow it with a question mark if you feel uncertain. Here are various examples of inferred dates:

[1969?]

[1971 or 1972]

[between 1970 and 1979?]

[not after 2010]

If an approximate date of publication for a resource that is in a published form cannot reasonably be determined, record the phrase : “date of publication not identified” in $c in brackets. (RDA 2.8.6.6, LC-PCC-PS 2.8.6.6), though LC says generally not to do this.

For online video which is a reproduction, give the date of the original distribution (the OLAC streaming media guidelines say "production" but they must mean distribution or broadcast).  Bracket if not transcribed from the resource.  For online video which is not a reproduction, give the date of the first online manifestation. if that can be discerned. Always bracket this date (OLAC streaming media guidelines).

Though LC-PCC-PS 2.8.6.6 and 2.11 say that LC policy is to not add a copyright date in most cases, it is not incorrect to do so, and SUL policy is to leave it to cataloger's judgement.  When adding a copyright date, you would put the copyright date in a second 264 field with second indicator 4 and precede the copyright date with the copyright symbol © and not end with a period. In this case you would code the 008 DATE “t”. Be careful that a copyright date is for the publication and not for the original release on film or television.  Dates relating to the original release are given in field 046 $k (SUL decision).  Also ignore copyright dates which merely relate to the package design (which may be difficult to determine--if in doubt, treat as copyright for the publication, particularly if there is no other reliable date or it is a brand new release). Publishers frequently reissue identical material in new packaging, so if copy exists and the only difference is copyright date, it may be a match. Beware of dates prior to 1997 for DVDs, earlier dates would either relate to the release or copyright dates of the film or copyright for the packaging. However, LC-PCC-PS 2.11 says "Give a copyright date for a single-part monograph if neither the date of publication nor the date of distribution is identified." so it's not exactly clear how this directive fits with the previous other instruction--presumably its if the date of publication is so unidentified that you can't even vaguely infer it.  Also, it is permissible to record multiple copyright dates that apply to various aspects (text, sound, presumably packaging ....), according to RDA 2.11.1.3.

If the video is unpublished, supply a date (RDA  2.7.6.3). and do not bracket it if it is a known date. Only bracket if the date is approximate. If the item is a locally-made reproduction made for the purposes of reformatting an obsolete format to create a use copy, the date should be for the date the copy was made.  The 264 will have a second indicator of 0.

300 Physical Description

In $a, state whether the item is a videocassette or a videodisc or other format (RDA 3.4.1.3, use terms from 3.3.1.3).  If no terms are appropriate, RDA option in 3.4.1.5 says to use a term in common usage (LC-PCC-PS says use catalogers judgment and report any new names to PSD).  Give the number of units. If more than one unit, give the name of the unit in plural (RDA 3.3.1.5). If the item is a file or files on a CD-ROM, DVD-ROM or online, give the unit as 1 computer disc (RDA 3.4.1.5 ), or 1 online resource (RDA 3.3.1.3) as appropriate. If readily ascertainable, add the number of files in parentheses (RDA 3.19.2.3)

Give the running time if stated on the item or is readily available (7.22, LC-PCC-PS core element.), and abbreviate minutes to min., hours to hr. and seconds to sec. (RDA B.5.3, B7). If there are 2 or 3 films, put all the durations in this field, separated by semicolons (RDA 7.22.1.5). Optionally, if the actual playing time, running time, etc., differs significantly from the time stated on the resource, record the stated playing time followed by "that is" and the actual playing time, running time, etc. Indicate that the information was taken from a source outside the resource itself as instructed under RDA 2.2.4

In $b,  Indicate whether it has sound or is silent (RDA 7.18).  Silent is used only for a film with no sound or music track, not for a silent film with musical accompaniment. Record whether it is color or black and white (RDA 7.17.3), using the terms "color" or "black and white" and their variants (LC-PCC-PS 7.17.1.3)  Note that 7.17 is mapped to the "Physical description area" and to "general notes" in RDA appendix D1, but is mapped only to the 500 in D2 and in the RDA to MARC mapping in the RDA toolkit. Presumably this is an error.

In $c, give the diameter of a disc in inches and fractions of inches: DVDs, Blu-rays and VCDs are 4 3/4 in. (LC-PCC-PS 3.5.1.3). For videocassettes, record the size of the tape in inches (i.e. 1/2 in. for a standard VHS tape), UNLESS the tape is 8mm (LC-PCC-PS 3.5.1.4.3). Do not use a period except for the abbreviation “in.” (RDA B.7)

When there is a 490 field:

If there are multiple discs with different characteristics (e.g. 1 videodisc and one sound disc or CD-ROM), choose one as the predominant component and the other as the accompanying component (LC-PCC-PS 3.1.4). Either put the accompanying component in a separate 300 field or in a $e (LC-PCC-PS 3.1.4 SUL guidelines: Prefer a separate 300 field unless the accompanying component is clearly supplementary.) Other accompanying material may also go in a separate 300, or all into one $e separated by plus signs. Generally use the $e for minor accompanying materials such as booklets and small miscellaneous objects. Use the name of a carrier type from RDA 3.3.1.3 (LC-PCC-PS 3.1.4), Pagination of accompanying booklets are optional but may be useful for identification, if given, are in parentheses.  Information that would normally go in a 300$b and $c may also be recorded if they seem useful, but in $e there are no further subfields.  That information also goes into the parentheses (RDA D.1.2.6, LC-PCC-PS 3.1.4). Ignore minor materials, such as a sheet with chapter listings. If there is accompanying material in a paper format, record record the size of that material in centimeters. Use “cm” with no period. If you include accompanying material within the description, don't include 336, 338 fields and 337 for the accompanying material unless it is substanative.  Minor materials may be described in a 500 note.

or

336 Content type

Record the content type from the list in RDA 6.9.1.3. Record as many as are applicable. Alternatively, record only for the predominant part of the work or most substantial parts if applicable (email from Judith Kuhagan, Sept. 14, 2010, indicates to always add for accompanying material).  Also add in coded form in $b (OLAC best practices) Be sure to add the $2 as indicated in the example.  For most videos it will be sufficient to record:

Additional possibilities include
A videodisc containing substantial textual or accompanying booklet (you would also add a $3 to the 336 for the video)

A video of a musical performance or performances

A videodisc including a substantial photo gallery

A 3-D movie

337 Media Type

This field indicates the “General type of intermediation device required to view, play, run, etc..” (RDA 3.2,LC-PCC-PS 3.2). Use “video” when the item is a DVD, Blu-ray, VCD (video cd), videocassette, or laser disc. Use Computer if it is a computer-based video file encoding (such as QuickTime, mpeg, flash, etc) and is encoded on a CD-ROM, DVD-ROM, Blu-ray, or is online. Be sure to add the $2 as indicated in the example.  Also add $b (OLAC best practices)

338 Carrier type

This field indicates the storage medium and housing of the resource. (RDA 3.3) If more than one type is applicable, record all that are applicable (3.3.1.3) or alternatively to the predominant part or most substantial part--use your own judgement on which to do (RDA alternatives and options -- LC proposed practice for the RDA Test). If you have an accompanying booklet, do not add a 338 for it unless it is substantive (OLAC best practices)

For a substantial accompanying booklet (you would also add a $3 to the 338 for the video)

340 Physical medium/Information recording technique

Indicate whether a disc is a recordable disc or standard pressed discs by recording in the 340 $d either the term "stamping" or the term "burning." (RDA 3.19.1.3). Follow that with $2 rdapm. Recordable DVDs can be told by the bluish hue of the recorded side of the discs; burned Blu-Rays are brownish on the recorded side. These do not always play in all machines. If the type of burned disc is known and felt to be important, make a disc characteristics note (538) giving the type of disc.

341 Accessibility content

Field 341 is to be used when the video has some sort of accessibility feature for hearing or visually impaired persons. First indicator 0 is for primary content, 1 if for secondary content, and blank is for no information. $a is the primary sensory mode and $b is the accessibility feature. MARC indicates a controlled vocabulary should be used but doesn't say which. The below examples are from MARC so just do it like that until we get further information.

344 Sound Characteristics

For digital discs or online materials with sound, record "digital" in $a (RDA 3.16.2.3). For videotapes, record "analog." Add $2 rdatr. Using a separate 344, for optical discs (i.e. DVD, CD-ROM, Blu-ray) add $b optical (RDA 3.16.3.3); for videotapes, use "magnetic." Add $2 rdarm. If it can be determined, add another 344 with sound characteristics in e $e "mono," "stereo: or "surround" (RDA 3.16.8.3). If there are multiple sound characteristics (e.g. choice of stereo or surround), put in multiple $g subfields. Follow with $2 rdacpc. In yet another 244, use $h to record other special playback characteristics (RDA 3.16.9.3) such as Dolby Digital Dolby 2.0 or DTS-HD master audio, or LCPM. Do not add a ?$2 for these, except for LPCM. which is on the RDA list of terms for this field at RDA 3.16.9.3. For something on the list, use $2 rdaspc. The Dolby terms in RDA 3.16.9.3 refer only to analog media so would not be used for DVDs.

(Above is DVD with two soundtracks, no $2 subfield field for non-RDA terms)

(Above is DVD with an LCPM soundtrack)

(Above is a VHS videocassette with a mono soundtrack)

346 Video Characteristics

 
This is a core element per LC-PCC-PS 3.18 when applicable.  For a videocassette, in $a give video format VHS or other term from the list in RDA 3.18.2.3; for a laser disc, use laser optical.  Follow with $2 rdavf. Do not input anything in $a for a DVD, VCD, Blu-Ray, or other digital video. Using a separate 346 field and $b, for a tape or a disc, give the broadcast standard NTSC, PAL, or HDTV if applicable (3.18.3.3).    Follow with $2 rdabs. If a DVD does not say if it is NTSC or PAL, open the disc in the VLC player, issue Control-J or right click and go to Tools>Codec information.  Look at the frame rate.  Technically PAL is 25 frames per second and NTSC is 30, however VLC may double this for a figure of 50 (PAL) or 59.940059 (NTSC).

347 Digital file characteristics

This field is not applicable for analog videocassettes.(e.g. VHS, Beta, U-matic), nor laser discs. Use separate 347 fields for each piece of information which would not have the same $2 (or no $2).

File type

In subfield $a, give the file type, in singular, from the list in RDA 3.19.2.  For videos, this would be: video file.  This is a core element per LC-PCC-PS 3.19.2.  If multiple file types are present in the resource, give information for each in separate 347 field (OLAC best practices). Add $2 rdaft.

Encoding format

In another instance of the 347 field, in $b, record the encoding format of a DVD video, or Blu-ray or VCD or of a computer disc. This is a core element per LC-PCC-PS 3.19.3. The former list of video encoding formats in RDA 3.19.3.3 no longer appears in RDA, so it is no longer RDA vocabulary so is not followed by $2. Nevertheless, for consistency's sake it's probably best to continue using that vocabulary. It can be found in the RDA toolkit in the instruction archive for April 2016 or earlier updates. 4K ULTRA HD is a new encoding format that was not in the RDA vocabulary.

File size

Do not use for conventional DVD, Blu-ray, VCD or for online resources.  If you have a single video file on a disc that's in a computer video format such as flash, avi, QuickTime etc., put the file size in $c if readily discernable. Give file size in bytes, kilobytes (KB), megabytes (MB), or gigabytes (GB), as appropriate. (RDA 3.19.4)

Resolution:

In $d, add resolution (RDA 3.19.5) if known and considered to be important.

Transmission speed

For streaming media, in $f, add encoded bitrate (i.e.transmission speed) (RDA 3.19.7) as applicable and readily ascertainable.  However, in the PCC Provider-Neutral record, this information will usually not be given.

Region coding

This is a core element per LC-PCC-PS 3.19.6. Note the region code, or if it is not region coded; this will go in $e. If the region coding given on the packaging is known to be incorrect, input it as stated followed by [that is, correct code]. Region codes have recently become RDA controlled vocabulary, see RDA 3.19.6.3. Use "all regions" for region 0 and region-free (RDA Glossary). Put the region code in the same 347 field as video file, the one followed with $2 rdare (OLAC Best Practices, version 1.1)

A DVD

A video file on a computer disc in AVI format

 A DVD with the region incorrectly stated on the container

380 Form of work

Name the basic form of the work (RDA 6.3) if it seems useful rather than misleading. The OLAC best practices advises taking it from a controlled ilst like LCGFT. 

4xx Series (490, 830)

Transcribe the series from the resource (RDA 2.12.2.3, refers to 2.3.1).  You may transcribe it exactly as it appears, including capitalization and punctuation or apply Appendix A (old AACR2 capitalization), whichever is easier (SUL decision). If the source of information for the series title bears a title in more than one form, and if both or all of the titles are in the same language and script, choose the series titleon the basis of the sequence, layout, or typography of the titles on the source of information. If the sequence, layout, and typography do not provide the basis for a clear choice, choose the most comprehensive title. (RDA 2.12.2.5 refers to 2.3.2.5)

Series information for videos refers to a publisher series, not a television series. Publishers series usually appear on the container. Sometimes it is not clear whether something is a series, a series-like phrase, or a mere descriptive phrase.

Search NAF for a series. If found there, follow the tracing practice indicated. If the authorized title is exactly the same as that on the item, put the series in the 490 field with a first indicator 1, and put the same thing in the 830 field with a second indicator 0. Include numbering if appropriate,which should also be transcribed from the item .

If the authorized form of the series is not identical to that on the item (often due to the addition of a parenthetical qualifier or an initial article), transcribe the form that's on the item in the 490 field with a first indicator of 1. Transcribe the authorized form in the 830, with a second indicator of 0. Include volume numbering if present.  Numbering in the 830 should be in the form given in the NAF record.

If the series is not in NAF, record it in a 490 field with first indicator 0.

Sometimes Stanford gets a second copy of a video because we have purchased a boxed set which contains DVDs in containers which have already been released separately. In that case, add the set title in a 590 field rather than a 440 or 490 (because it doesn't not apply to c. 1)

If uncertain if a statement is really a series, alternatives include: ignoring it, putting the statement in quotes in a 500 notes, or making a 246 title added entry with the wording "additional title on container" or "at head of title on disc" or something of the like.

5XX notes

See RDA for the full range of note types which may be required in video cataloging. Some notes are required. If in doubt--if some bit of information not elsewhere in there record seems that it would be important to the user, include it in a note.

Use a 500 note for a note which isn't given its own special tagging.

538 Technical Note

For a streaming video, give the note: Streaming video file. (RDA 3.19.2.4).  This note may also be used for a complicated encoding format (RDA 3.18.3)

It is often important to note whether a disc is a recordable disc rather than the standard pressed discs. Record whether a disc is stamped or burned in the 340 $d. If the type of burned disc is known and felt to be important, make a disc characteristics note giving the type of disc.)

If there is another disc of a different type as accompanying material, the disc characteristics of that disc may also be put in a 538 note, preceded by a $3 with the name of the carrier.

Per RDA D.1.1, put  aspect ratio in a 500 note.

Here are some examples:

502 Dissertation note

If the video is a theses, dissertation or anything else produced for academic credit, put the note in a 502 field (RDA 7.9.1, 7.9.2, 7.9.3) se subfields a,b,c, and d for the information (LC-PCC-PS 7.9.1.3)

518 Place and date of capture

If an event was captured live, Record the place of capture, naming the specific studio, concert hall, etc., if applicable, in addition to the name of the city, etc. (RDA 7.11.2.3) and record the date of capture, giving the year, month, day, and time, as applicable. (RDA 7.11.3.3)

546 Language Note

Record details of the language or languages used to express the content of the resource if they are considered to be important for identification or selection (RDA 7.12, 7.14) . Do not include this note if a video is in a single language with no subtitles. Captions or supplemental sign language translation for the hearing-impaired and audio description for the visually impaired now go in field 341 and 532.

Here are some examples:

 532 Accessibility note

Use a 532 note for any special accessibility information, such as closed captioning or other features designed for the hearing or visually impaired (RDA 17.14.3). Information should also be coded in 041 and 341. Closed captions should always be noted when present. (Formerly LCRI 7.7B2, but not mentioned in LC-PCC PS 7.14) Often the only clue is the symbol of CC in a box somewhere on the packaging. This note may be separate or combined with other language information. It is always paired with a genre heading: Video recordings for the hearing impaired. On more and more DVDs, there is an optional track designed for the hearing impaired. This is not closed captioning, but should be noted. First indicator is 1 for accessibility features.

 511 Cast

List prominent cast members, voice actors, narrator or narrators, etc. if they are considered to be important (RDA 2.4.2.3, 2.17.3, 7.23). First indicator 1 gives a print constant "Cast:." If Cast is not appropriate, use first indicator 0 and put in whatever text is appropriate. Use judgment in how many cast members to list.  Remember that this field is searchable in a full record search, so one may want to list cast members even if they are not to be traced. If two films are on the same tape or DVD, you may split the cast into two notes or combine in one if it is more practical. Casts for more than 3 films may be instead included in the contents notes (SUL policy).

508 Other Credits

Record the names of persons, families, or corporate bodies who have contributed to the artistic and/or technical production of a motion picture or video recording other than as performers, narrators, or presenters (RDA 2.4.2.3, 2.17.3, 7.24). Do not include the names of assistants, associates, etc., or any other persons making only a minor contribution. Preface each name or group of names with a statement of function.  Use this field to record the names of producers, writers, directors, cinematographers, editors, composers, production or distribution companies not named in the statement of responsiblitiy. This note should be in English and there is no prescribed order or terminology other than that the statement of function should precede the name.  This does not have to be taken from the credits, so information could be copied and pasted from Internet Movie Database.  Generally try to put the director first for motion pictures or single television programs.  For television series, it's generallly more useful to put the producer or executive producer first.

500 Other Notes

.

Use a 500 note for a note which isn't given its own special tagging. Here are some typical 500 notes, in the order in which they should appear in the record:

Source of title proper: If the title did not come from the title frames, make a source of title note (RDA 2.17.2.3, LC-PCC-PS 2.17). This note should go after the 538 (RDA D.1.1)

Edition and history:

Local SUL policy, as an extension of RDA 2.17.6, make a note when the year of the original production and/or release, even when it is the same as the date of publication, when this information is available and not given elsewhere in the description.  When a film was originally produced in a foreign country, give a note stating the country (or countries). In addition, put the country of publication in the 257 field and the date of production in 046 $k.  Though this is adapted from an old LCRI, it seems useful to continue making it to provide an eye-readable note for users, as fields 257 and 046$k will probably not be displayed. A simple note may suffice, as in the first example, for most cases, particularly when it is unknown when or in what manner a film or television series was originally released or distributed. Additional detail may be given if known.

 

Accompanying material: If accompanying material is substantial or out of the ordinary, it may be desirable to make a note to explain more about it (RDA 24.4.3, 24.5.1.3). If it is separately titled, make a title added entry in field 740 (LC-PCC-PS 2.3.6.3), and, if applicable, an analytical author/title entry or 730 as the case may be. .This note should go before the 511 note (RDA D.1.1).

Supplementary content/Special features: According to RDA D.1.1, use a 500 note for information about supplementary materials (RDA 7.16.1.3., 27.1.3 unstructured examples). Use this as an informal note naming DVD bonus materials when not naming them in the 245 field or in a formal contents note in the 505. The 505 may be more useful when the bonus material have characteristics that might be brought out better in a formal contents note (statements of responsiblity, year, running time, etc.) This 500 note should go before the 511 note.

 

Related works/expressions/manifestations

Make a note if a film or video is based on another work (RDA 24.4.3, D.1.1 says 25.1). This note is not required (but still make the related work added entry if appropriate)

Aspect ratio According to RDA D.2.1, use a 500 note for aspect ratio (RDA 7.19). For aspect ratio, record “full screen”, “wide screen” or “mixed aspect ratio.” After that, add the ratio with a denominator of 1(4:3 is 1.33:1 and 16:9 is 1.78:1). If known, also add “pan-and-scan,” letterboxed, “ or “anamorphic widescreen.”

505

Formatted Contents

If there is more than one work in the resource and one is predominant, generally give an informal 500 note as shown above in the section on 500.  However, if you have no predominant work, use a formal contents note. (LC-PCC-PS 25.1.1.3).  Optionally, if more expedient, you could use a 505 when there is a predominant work with bonus materials which are independent works in their own rights with titles and statements of responsiblity or other information which should be noted.. For the works named in the 505, also trace them in 730 fields if considered important (RDA 27.1.1.3). If a variant title of one of the component titles is desirable, put that in the 740. Generally trace independently released films but do not trace individual episodes of television series. Do not use an enhanced contents note (LC-PCC-PS 25.1.1.3). Record the titles proper that appears in the source that provides the best identification (LC-PCC-PS 25.1.1.3). Interpret "best identification" to mean whatever source is clearest and easiest, which may or may not be the credits (however, look at the credits if the identity of the work is in doubt). Alternatively, if available, data derived from a digital source of information can be copied into the without modification (except for the space-dash-space between titles.Also transcribe the first statement of responsibility (LC-PCC-PS 25.1.1.3). Transcribe subsequent statements of responsiblity for anyone you intend to make an added entry for, including actors (if not named in the 511) For publications in one volume, omit chapter and section numbering. Use a space-dash-space to separate the components. (LC-PCC-PS 25.1.1.3). For publications in two or more volumes, give the volume designation that is found on the resource; separate the volume designation from the title by a period-space. (Message from J. Kuhagan, LC, communities should set their own standards for formatting contents note)

If multiple 505 fields are used to record the contents of a multi-disc or tape set, consult LCRI 6.7.B18 for details on how to punctuate between titles. Basically, if there are statements of responsibility, separate the titles with a period space instead of the double dash. If there are no statements of responsibility, separate the by a space semicolon space.

Reformatted video. For a locally-made reproduction of video or film material made for the purposes of reformatting to create a use copy , also include this note as well as a 530:

530 Other formats note

For a locally-made reproduction of video or film material made for the purposes of reformatting to create a use copy, use the above 500, and also give a 530 along the lines of : Originally issued as ... [appropriate text] in [date] . For example:

520 Summary

Provide a brief, objective summary (RDA 7.10.1.3).  For feature films, do not summarize the entire plot--just give enough information to indicate the basic situation and treatment. Try to include significant keywords. If there are two works, give summaries for both. For three or more works, do not give individual summaries. A general statement about the works will suffice in that case.

 If taking a summary from elsewhere, put it in quotes and give an attribution. Add a date to web sources. (DVD Best Practices). Do not separately subfield it (SUL decision). Do not attribute summaries taken from other bibliographic records. Here are some examples.

--Container

--Edited summary from container

--Unedited summary from publisher's website, June 30, 2017

--IMDb, April 23, 2014

--Edited summary from IMDb, January 4, 2016

521 Audience note

Include if the resource is intended for children (RDA 7.7, LC-PCC-PS 7.7. [Or just code fixed field? Not clear which is being referred to in LC-PCC-PS ].

For reformatted videos copied from an original format, add this note to indicate that the description is being taken from the catalog record for the original format.

Occasionally a local note is necessary for some reason. This is done only in Symphony. It is routinely used for the reformatted videos, see the last full record example at the beginning of this document. Use 1st indicator 0 to hide the note from the public view.

6xx Subject and Genre

These fields should not end with a period unless the last word is an abbreviation with a period.

Subjects

Apply topical subject headings to non-fiction works. For topical headings, the first indicator is blank. Second indicator should always be 0.  For fictional works, optionally provide a subject heading subdivided by the genre subdivision: $vDrama.

Genres

Also add appropriate genre headings.  Genre headings are not subdivided geographically.  Genre headings are coded 655 with a second indicator 7.  The heading is followed by a $2 lcgft. This is to indicate that the heading comes from the Library of Congress Genre/Form Terms.
 

Use the most specific genre rather than both broader and narrower terms. Assign the predominant form first, if applicable (LCGFT manual, J113) LC forces catalogers to choose between fiction and non-fiction, and between films and television, and between short and feature films. For fiction vs. non-fiction, events, such as filmed performances, art pieces, literary readings, etc. are considered non-fiction even if the content is fiction. If something is not a television program or if in doubt, use the heading for film, even if the item is shot and distributed only on video or online. For things deemed to be films, give the heading "Feature films" to films that are 40 minute or longer and "Short films" to films that are less than 40 minutes. This means that for a resource containing a long film and one or more short films, both headings would apply. If different genres apply to different films in a collection, you may distinguish them by adding a $3 with the title of the film before the applicable genre (LCGFT manual, J105), however, only do this if there are only a very few films involved in order not to have an unnecessarily complicated record.

Whenever a video has captioning or subtitles intended specifically for hearing impaired persons apply one of the following headings.

Some genres may be either fiction or non-fiction, such as Film adaptations, Television adaptations, Historical films, Biographical films, etc.

Non-Fiction Genres

All non-fictional videos should have one of the following genre headings:

Apply any other appropriate genres.  See Classification Web for a list of appropriate genres and see OLAC's Guidelines for the Usage of Moving Image LC Genre/Form headings for guidelines on usage.  Some examples:

According to the PCC Genre FAQ (http://www.loc.gov/catdir/cpso/genre_form_faq.pdf), "LCSH headings (tag 150) assigned to a 655 field in lieu of an authorized LCGFT term should to be coded with second indicator 0 (zero), indicating that they are authorized by LCSH. If the scope note says that the heading is used for works of a given type, then it can be used in a 655 field. If the scope note says that a heading is used for works about (or on) a given topic, then it cannot be assigned to a 655 field. If there is no scope note, then the cataloger should use his or her best judgment ... If, according to the above guidelines, a topical heading cannot be assigned in a 655 field, but a library would like to use it in that way, the cataloger may code it as a local heading: 655 #7 $a Interactive art. $2 local".

LC has not yet defined headings for use with video art, although the genre heading has been proposed at least twice.  According to the PCC FAQ, however, "Video art" may be used as a genre heading because it has no scope note.  Also, LC has in fact used the heading as a genre heading.  However, "Performance art" has an "about" scope note and may only be used as a local genre heading.  Therefore, if either heading is needed, code as follows. (note that "Video installations (Art)" is an lcgtf heading and should be coded as a normal genre heading.  For "Conceptual art," which has no scope note, use your best judgement.

Fiction Genres

All non-fictional videos should have one of the following genre headings.

For records which are encoding level K, provide as many of these major genres as are applicable--this is also meant to include the corresponding television genre (OLAC's Guidelines for the Usage of Moving Image LC Genre/Form headings, appendix N4. Anthology films is SUL decision)

For full level records, also apply any other applicable genre headings.  See Classification Web for a list of appropriate genres and see OLAC's Guidelines for the Usage of Moving Image LC Genre/Form headings for guidelines on usage.  Some examples:

In addition to genre headings, topical headings may be used for fictional works, using the genre subdivision: Drama

For all film and video materials either produced in Africa or about Africa, the following local subject heading should be added:

This subject heading will allow comprehensive searches for African film and video materials in the catalog instead of requiring searches by country


7xx Added Entries and linking entries

Added entries for persons and corporate bodies
These fields should not end with a period unless the last word is an abbreviation with a period.
Provide added entries for all creators (RDA 9.2, 19.2 SUL policy). Per Appendix I, RDA seems to define “creators” as persons who are screenwriters or filmmakers (generally makers of small indie films who are usually the producer,  director,  writer and cinematographer) plus interviewers and interviewees if the film is primarily an interview (rather than a documentary which includes bits of many interviews). Per SUL policy also make added entries for directors of feature films and, judiciously, corporate bodies involved in the making of a film or television program (when they are prominently named and appear to actually have some overall responsibility and are deemed likely to be a useful access point). Also, trace, prominent performers (RDA 20.2) when they are professional actors or well known public figures. Search names in NAF and use that form. If there is no form in NAF, formulate a heading according to the cataloging rules. In general, use the name as it is given (RDA 9.2.2), if a fuller name is known, and the name conflicts, add those additional parts in parentheses (RDA 9.5.1, LC-PCC-PS 9.19.1.4), add appellations like Jr. (9.2.2.9.5), routinely add birth and death dates if known (RDA 9.3), use an open date if the birth date but not death date is known, even if the person is obviously dead (LC-PCC-PS 9.3.2.3), flourished or active dates are permissible, and, if there is no other way to distinguish the heading, add an indication of their profession or occupation (RDA 9.16), e.g. actor, filmmaker, etc. in parentheses.  When creating a new NAR, be sure to look at how the name is presented on the credits.

NACO catalogers should make a NAR in most cases for a heading which is not established. PCC records must have all headings established.

Per RDA 18.5, and using terms in RDA Appendix I, find a relator term which describes the relationship of the person or corporate body to the resource and put that in a $e. If there are multiple applicable terms, put them in repeated $e subfields in WEMI order .  If you wish to trace the publisher, "publisher" is an acceptable relator term despite not being on the list (PCC Guidelines for the Application of Relationship Designators in Bibliographic Records).   The terms are in lower case. If the person’s function cannot be determined, omit the relator term.

Added entries for titles
These fields should not end with a period unless the last word is an abbreviation with a period.
Added entries are made for related works and for analytical works (i.e. when there is more than one work on the video or DVD or accompanying materials).

Related work added entries (other than component part/analytical entries)

Related work added entries are for works somehow related to the work being cataloged. For videos, this is usually the work upon which it is based, or the television series on which it was broadcast (when the series is an "umbrella" series collecting material on different topics made by different people). This work is traced in its catalog entry form: i.e. main entry and title in the original language (RDA 24.4.2, 6.27). Look for the work in NAF and use what is there). If not found there, look for an LC bibliographic record in RLIN or in the Library of Congress online catalog. If found, use the main entry/title combination found there (if the record has a 240 field, use instead that title, without any subfield additions). Make sure the name part of the heading is in NAF, and if they differ, use the form of the name found in NAF. If no LC record is found, find a record in OCLC or in the Stanford catalog. In this case, a NAR must be made if the record is to be a PCC record and a reference would be traced on the NAR.  If no authority or bibliographic record is found, trace only the author, and do not code as PCC  [SUL decision].
 

For works for which the original title is unknown, just trace the author. Also only trace the author for works which are based on characters created by an author.

Add a designator specifying the relationship (RDA 24.5.1.3) based on the list in RDA Appendix J. Put this in $i preceding the title.   Do not  add a $e designator specifying the relationship of the author to the title. (per PCC Guidelines for the Application of Relationship Designators in Bibliographic Records).. Punctuation is based on LC-PCC-PS 1.7.1.

Analytical title added entries

Analytical added entries are made for component works within a resource--such as separately titled accompanying works, separately titled bonus materials which have previously been issued separately, or multiple works on one video or DVD. (RDA 25.1). For analytical added entries, the second indicator is always 2, and (except for 740s), precede the title with: $iContainer of (work) or Container of (expression) (per PCC Guidelines for the Application of Relationship Designators in Bibliographic Records)

Do not make title added entries for routine accompanying materials such as guidebooks, study guides, instruction booklets, etc. Only make an added entry if the work looks significant enough to be sought be a user on its own, or if the title is different from the main piece it is deemed useful to trace in case the piece becomes separated from the main work. In this case, use a 740 to trace (LC-PCC-PS 25.1.1.3, SUL proviso).

For a work contained within the resource that has been separately published or is a distinctive work in its own right and not merely a work dependent on the video, use a 700 name title added entry or 730 uniform title as appropriate. Add a designator specifying the relationship (RDA 24.5.1.3) based on the list in RDA Appendix J. Put this in $i preceding the title.   Do not  add a $e designator specifying the relationship of the author to the title. (per PCC Guidelines for the Application of Relationship Designators in Bibliographic Records). Punctuation is based on LC-PCC-PS 1.7.1.. For example, an accompanying book by an author would be appropriate to trace: 

Some videocassettes and many DVDs offer multiple works. The 730 and sometimes 740 fields will be used to trace those titles. Look up these titles to see if uniform titles are needed, using the same guidelines as for the 130. If a uniform title is required, use the 730 field to trace the title (unless it is a rare case where a creator main entry is appropriate).

The DVD may also contain multiple language versions.  Make a 730s for all the language versions, including the original.  For the original language version use 2nd indicator 2, precede the title with: $iContains (work):$a for the original language, do not add a $l. (LC-PCC-PS 6.11, 6.27.3, OLAC best practices).  For other language version, use 2nd indicator 2 and precede the titie with $iContains (expression):$a  and add $l for the language which is not the original language (e.g. the dubbed version).  If there are 3 or more  language versions, make a 730 for the original (without $l)  and one for the English version (with $l) (SUL decision).  Optionally, give a 730 for any other language version deemed useful in the particular circumstance (SUL decision).  Do not give an added entry with $l for subtitled versions (SUL decision).   If the uniform title is substantially different than the title as it appears on the resource, add a 740 to trace that title but omit the initial article (SUL decision). Trace only titles for separately released motion pictures or significant documentary materials with unique titles which may be sought on their own. Do not routinely trace other bonus materials (SUL decision).

For videos with no collective title in which all titles are listed in the 245 field, trace all in 730 and possibly 740 (for variant titles).

776 Linking entry for reformatted video (reproduction of a video in an obsolete format)

These films are ones which we own in an obsolete format and make a replacement copy for use because they are longer available from a commercial publisher. Put a linking entry 776 in the record for the reproduction when cataloging the reproduction.  The 776 is used to indicate the original record in OCLC. Do not add a reciprocal link to the record for the original.

856 URL (online version or reformatted video--reproduction of a video in an obsolete format)

If a film is also known to be available in its entirely online, add a URL per the policies noted in the Guidelines for Cataloging Internet Resoruces. III. When we have a print equivalent

When cataloging a reformatted video (ones which we own in an obsolete format and make a replacement copy for use because they are longer available from a commercial publisher), put in an 856 containing the cat key of the Symphony record for the original. Also put an 856 in the record for the original back to the record for the reproduction. Below are a pair of reciprocal links, the first is in the record for the reproduction with the ckey for the original; the second is in the record for the original with the ckey of the reproduction.

Video cataloging resources

RDA.  Available to subscribers at: http://access.rdatoolkit.org/

Library of Congress-PCC Policy Statements (LC-PCC-PS).  Available at: http://www.loc.gov/aba/rda/lcps_access.html and to subscribers of the in the RDA toolkit at: http://access.rdatoolkit.org/

OLAC Best Practices for Cataloging DVD-Video and Blu-ray Discs Using RDA and MARC 21.  Available at: http://olacinc.org/sites/capc_files/DVD_RDA_Guide.pdf

OLAC Best Practices for Cataloging Streaming Media Using RDA and MARC 21.  Available at: http://olacinc.org/sites/capc_files/Streaming_Media_RDA.pdf

PCC RDA BIBCO Standard Record (BSR): http://www.loc.gov/aba/pcc/scs/documents/PCC-RDA-BSR.pdf

Library of Congress Cataloging Tools, Documentation page: http://www.loc.gov/aba/cataloging/tools/

Anglo-American Cataloguing Rules, Second Edition, 2002 revision (AACR2). Ottawa: Canadian Library Association; Chicago, American Library Association.  Also available to subscribers to the RDA Toolkit at at: http://access.rdatoolkit.org/

BIBCO Training Manual. Fourth Edition, 2004

Cataloging Service Bulletin. Number 22 (Fall 1983).(CSB) Washington, D.C.: Cataloging Distribution Service, Library of Congress

Guide to Cataloging DVDs and Blu-Ray Discs Using AACR2r Chapters 7 and 9. DVD Cataloging Task Force, Cataloging Policy Committee, Online Audiovisual Catalogers, Inc.(OLAC) : http://olacinc.org/sites/default/files/DVD_RDA_Guide.pdf

Library of Congress Rule Interpretations (LCRI). Washington, D.C.: Cataloging Distribution Service, Library of Congress:.http://www.itsmarc.com/crs/mergedprojects/lcri/lcri/contents.htm

MARC 21 Format for Bibliographic Data. 1999 ed. Network Development and MARC Standards Office, Library of Congress, Standards and Support, National Library of Canada. Washington, D.C.: Cataloging Distribution Service, Library of Congress :http://www.loc.gov/marc/bibliographic/

OCLC Bibliographic Formats and Standards. When to Input a New Record. :http://www.oclc.org/bibformats/en/input/

* Revision history:

Updated November 30, 2022 - Added some further procedures for reformatted VHS records

Updated March 10, 2020 - just discovered there is now a separate code for intertitles in the 041, so added $i.

Updated June 26, 2019 - Added information about 4K Ultra HD.

Updated May 22, 2019 - Some new MARC field for accessibility features, so added 041 $p, $q and $r, and fields 341 and 532.

Updated April 3, 2019 - So, the next week the PCC issues new guidelines on punctuation and SUL is using the new option. Now, omit the period from the end of descriptive fields but continue using for access points. So had to take the periods out of examples and revise instructions. No more double punctution!

Updated March 27, 2019 - OLAC is recommending use of the new vocabularies for the 34x fields, so revised examples and text sfor 340, 344, 346 and 347 fields.

Updated December 12 2018 - Revised the procedure for reformatted videos, changing the 856 link to a 590 and adding instructions for Argo. Added a section for the 590. Made minor correction in the 776 note. Somehow had indicators on the 046 fields, removed those.

Updated October 3, 2018 - A few corrections-- re-ordered the 040 elements, added copyright dates to examples, tweaked the note about original country and date of production to more reflect reality, removed the sound characteristics note from 500 (forgot after it was moved to 344), corrected the text about accessibility issues.

Updated May 24 2017 - RDA April 2017 and fasttrack updates, plus cleaned up some other unnoticed things. Revisions to 347 $e since regional encoding is now an RDA controlled vocabulary and should be followed by $2 rda. This also caused a change in procedure when the region code is incorrectly given on the piece. Major change in RDA 2.3.1.7.2, changing the old "Chuckles" example in RDA so that a distinctive part title is now the 245 $a and a main title (including a TV series, verboten before) is a series. No word on how to code that in MARC since if the title is established it's unlikely to be coded for series usage. This change doesn't affect the choice of AAP (still governed by 6.27.1.9 Appendix 1) nor parts with indistinct or numbered titles. The OLAC DVD Best Practices want language subtitles to be a source of a parallel titles, so changed to follow their practice. RDA officially changed term "mixed" to "mixed aspect ratio." Updated the language section to specify practice for translated silent film intertitles.

Updated January 27 2017 - RDA fasttrack updates through 2016, plus unnoticed things from the previous update. Revisions to 347 $b encoding format (terms deprecated), $e region and $2. Dolby clarification in 344. Added examples to 020, minor tweaking of 041, added date citation to 520.

Updated May 18, 2016 - RDA updates through April 2016. RDA 3.19.1.3 added "burning" and "stamping" for 340 $d, revised 538 disc characteristics note. LCGFT manual published in March, revised 655 to indicate specificity, order, and $3 usage.

Updated April 6, 2016, LC-PCC-PS and RDA updates through February 9, 2016. Record size of videocassettes in inches instead of mm except for 8mm. per LC-PCC-PS 3.5.1.3 and 3.5.1.4.3; new 046 subfields $o and $p optional for aggregated content; corrected error in 007 for VCD, per MARC should be coded as DVD (go figure); Small changes to reformatted video policy--Level 5, wording of 530, $n in 776, clarified 041 for silent films.

Updated September 2015 - Added 588 field for reformatted videos.

Updated July 2015 - behind the scenes formatting changes, corrected typos and updated links.

Updated Apri 2015 -  No significant changes in April 2015 fast track changes. Per April 2015 RDA updates:  Distributor and manufacturer no longer core when there is no publication information, language for statement of responsibility/credit and contents notes changed, LC-PCC-PS overrides RDA language change for color.  So tweaked text but it didn't amount to any actual change in procedure.

Updated March 2015.  Many changes due to the release of the OLAC Best Practices for Cataloging DVD-Video and Blu-Ray Discs: Added 033, 020 $q, 028 $q revised 041, 008 lang, 041 (intertitle practice), 250, 257, 300, 336, 337, 338, 344, 346, 347, 380, 730 (original and translation).

No changes for Febrary 2014 fast track changes.  For LC-PCC-PS update of February 2015, added statement of core requirement status to 3.18 (video characteristic), 3.19.2 (file type), 3.19.3 (encoding format), 3.19.6 (region), 7.22 (duration).  Yay!

Updated June 2014 to correct 046 example.

Updated May 2014. Per 2014 update: Updated rule number 3.4.1.5 to 3.4.1.3 for terms in common usage. Updated references from 2.20 to reflect re-numbering to 2.17  Per 6JSC/Sec/12 [2014/02/25] Fast Track document:  Changed relationship designator Contains (work) and Contains (expression) to Container of (work) and Container of (expression)

January 7, 2013.  Added $3 to 336 and 338 fields.

November 20, 2013.  Added 024 coding for DOI.  Apparently no applicable updates from the RDA November 2013 update.

July 15, 2013, per RDA July 2013 update.  Major change per 2.1.2.2 and 2.1.2.3 to return to AACR2 practice of cataloging from the predominant work for resources which contain a predominant work plus subsidiary works.  Also some changes in the precedence of sources (2.2.2.3), allowance for a made-up edition statements (2.5.1.4), multiple copyrights (2.11.1.3).

July 3, 2013, modified 264 field to indicate that supplied information should not be abbreviated.

May 30, 2013

RDA May 2013 updates: removed mention of DVD-R having been erroneously included in RDA 3.19.3.3.  PCC Guidelines for the Application of Relationship Designators in Bibliographic Records: removed $e from analytical and related work added entries, reinstated using $i for works and expressions contained, "publisher" as relator term.  Local policy change, no need to differentiate collective title which is the same as a contained work unless it conflicts with a another work.

February 26, 2013

PCC BSR, including implementatioon of 34x fields, commented out old procedures for DVD sets.

Updated Dec. 13, 2012

Removed reference to qualifying a name by field of activity

Updated Sept. 21, 2012

LCPS update August 2012

Per PCC decision on LCPS 0.12, rely on 2nd indicator 2 in 700-730 fields to express Contains (work) or Contains (expression).

Updated Aug. 22 2012

LCPS update August 2012

Eliminated requirement to add language to access point for work in its original language.

Also added instructions on 046 $l

RDA update August 2012

Changed capitalization of Blu-ray and QuickTime

LCPS update June 2012

Updated 260 fields to 264

LCPS update #2

2.3.2.9 Generally do not devise a collective title.

2.8.6.6, 2.11.1.3 copyright dates

6.27.1.9  Differentiate all titles of works, including monographs (presumably shoud apply to collective DVD title)

9.5 deleted, 9.19 updated No longer always add fuller form of personal name

LCPS update #1

6.27.1.9 order of precedence for qualifiers for motion pictures.