Sublicensing: General Sublicensee Eligibility
A prospective sublicensee must be a current or incoming direct Stanford affiliate, or a temporary Stanford affiliate.
Examples of activities in which eligible Stanford visitors might engage:
- Attending an un-housed conference at Stanford
- Doing research
- Providing administration services
- Traveling to be near a minor child who will be attending a housed summer camp on the Stanford campus
People not eligible to sublicense a space in graduate housing include:
- high school students
- students’ family members
- Stanford affiliates who are not in good standing with the University
- anyone not formally affiliated with Stanford
Temporary Stanford affiliates who will not be enrolled as students (summer visiting researchers, for example) must not be a minor, high school student, or undergraduate at their home institution.
Proof of Stanford affiliation is required. Examples of acceptable proof of affiliation include:
- an offer of admission
- a written job offer
- a medical clerkship matching letter
- a verification form signed by the affiliate's Stanford supervisor, etc.
- a copy of a current Stanford student or staff ID badge
An eligible Stanford affiliate may sublicense a space in graduate housing from an individual license holder for a period of time not to exceed three months, or up to two weeks longer than the length of the Stanford affiliation, whichever is shorter. If an eligible Stanford affiliate will be at Stanford for longer than three months, he or she may enter into more than one sublicense agreement in order to cover the period of affiliation.
Gender and occupancy limits do apply, and must match the intended configuration of the room or apartment.
Sublicensees must read the Residence Agreement and must comply with all rules and regulations.
Except under certain circumstances by petition, a Stanford student with a University housing assignment cannot sublicense another student’s housing space.
Autumn or Winter Term Eligibility:
To be eligible to sublicense a space in graduate student housing during the autumn or winter term, a prospective sublicensee must be an enrolled Stanford matriculated graduate student in good standing with the University and with no current housing assignment. Single undergraduate students without children are not eligible to sublicense a space from students in graduate housing.
Once housing demand has been met from matriculated graduate students during autumn or winter quarter, eligibility is expanded to match the policy for spring and summer quarters.
Expanded Eligibility Within Single Graduate Housing:
For the remainder of the 2014-15 academic year, eligibility to sublicense within on-campus single graduate student housing will no longer be limited to enrolled matriculated graduate students.
Spring or Summer Term Eligibility:
To be eligible to sublicense a space from a Stanford graduate student, a prospective sublicensee must be a current or incoming direct Stanford affiliate, but does not have to be a matriculated student. Temporary Stanford affiliates who will not be enrolled as students (summer visiting researchers, for example) must not be a minor, high school student, or undergraduate at their home institution.