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Bulletin: Expenditure Type & Object Code Updates (Updated March 5, 2020; Posted February 26, 2020)

Expenditure Types and Object Codes are used to properly code purchases, expense reports, journal entries and receipts in Oracle Financials. This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes.

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New Expenditure Types
EXP Type Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO ERS
51926 GLOBAL-SALARIES Global employees' salaries are paid out through overseas bank accounts and consolidated on University's book through feeder file. The existing salary codes don't fit global accounting framework and can potentially mislead the interpretations of financial information. Y N Y Y N N
51927 GLOBAL-BENEFITS Global employees' benefits are required to comply with local regulations. The benefit costs are consolidated on University's book through feeder file. The existing benefit codes don't fit global accounting framework and can potentially mislead the interpretations of financial information. Y N Y Y N N
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New Object Codes
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO ERS
No New Object Codes
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New Object Code Parents
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
No New Object Code Parents
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New Expenditure Categories
Exp Category Code Title
No New Expenditure Categories
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New Financial Statement Line
Exp Category Code Title
No New Financial Statement Line Created
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Changes to Existing Expenditure Types and Object Codes
EXP Type/
Object Code
Name From... To...
11600 PARENT LOANS RECEIVABLE Active Inactive
11610 PARENT LOANS RECEIVABLE Active Inactive
11611 PARENT LOANS ISSUED CLEARING Active Inactive
11612 PARENT LOANS UAS RECEIVABLE Active Inactive
11613 PARENT LOANS ALLOW FOR LOSS Active Inactive
40000 REVENUE REVENUE REVENUE AND OPERATING TRANSFRS
44311 UR RL GNS LOSS - EXT-ENDOW UR RL GNS LOSS - EXT-ENDOW UR REALIZED GAINS LOSS
45320 TR GAIN/LOSS FROM MP LIQUIDATN TR GAIN/LOSS FROM MP LIQUIDATN TR GAIN/LOSS - POOL LIQUID
45335 UR GAIN/LOSS FROM MP LIQUIDATION UR GAIN/LOSS FROM MP LIQUIDATION UR NONOP GAIN/LOSS-POOL LIQUID
45340 UR OP-GAIN/LOSS FROM MP LIQUID UR OP-GAIN/LOSS FROM MP LIQUID UR OP GAIN/LOSS - POOL LIQUID
45345 PR GAIN/LOSS FROM MP LIQUID PR GAIN/LOSS FROM MP LIQUID PR GAIN/LOSS - POOL LIQUID
45710 UNRLZD GAIN/LOSS ALLOC -OUT UNRLZD GAIN/LOSS ALLOC -OUT INVESTMENT RETURN ALLOC - OUT
45720 UNRLZD GAIN/LOSS ALLOC -IN OP UNRLZD GAIN/LOSS ALLOC -IN OP INVESTMENT RETURN ALLOC-IN OP
45725 UNRLZD GAIN/LOSS ALLOC-IN UR UNRLZD GAIN/LOSS ALLOC-IN UR UR INVESTMENT RETURN ALLOC-IN
45730 TR UNRLZD GAIN/LOSS ALLOC-IN TR UNRLZD GAIN/LOSS ALLOC-IN TR INVESTMENT RETURN ALLOC-IN
45740 PR UNREALIZED GAIN/LOSS ALLOC-IN PR UNREALIZED GAIN/LOSS ALLOC-IN PR INVESTMENT RETURN ALLOC-IN
45760 TR UNRLZD GAIN/LOSS ALLOC-LT TR UNRLZD GAIN/LOSS ALLOC-LT TR INVESTMENT RETURN ALLOC-LT
45770 PR UNRLZD GAIN/LOSS ALLOC-LT PR UNRLZD GAIN/LOSS ALLOC-LT PR INVESTMENT RETURN ALLOC-LT
52230 EMPLOYEE RECRUITMENT ALLOW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52235 EMPLOYEE RECRUITMENT UNALW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52240 EMPLOYEE MORALE For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52310 ALCOHOLIC BEVERAGES UNALW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52315 ENTERTAINMENT UNALW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52410 DOMESTIC TRAVEL ALLOW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52415 DOMESTIC TRAVEL UNALW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52420 FOREIGN TRAVEL ALLOW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52425 FOREIGN TRAVEL UNALW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52445 NON-SU DOMESTIC TRAVEL ALLOW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52446 NON-SU DOMESTIC TRAVEL UNALW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52447 NON-SU FOREIGN TRAVEL ALLOW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52448 NON-SU FOREIGN TRAVEL UNALW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52230 EMPLOYEE RECRUITMENT ALLOW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52235 EMPLOYEE RECRUITMENT UNALW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52240 EMPLOYEE MORALE For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52310 ALCOHOLIC BEVERAGES UNALW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52315 ENTERTAINMENT UNALW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
52410 DOMESTIC TRAVEL ALLOW For meals or food that include alcohol, charge alcohol to 52310. When purchasing alcoholic beverages as part of a meal or food the standard practice is to charge all tax and tip on the meal or food to 52310. Use 52325 for tax and tip on meals or food that include alcoholic beverages where separate identification of alcohol independent of sales tax and tip is desired Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type.
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Staying Informed

To receive email communications regarding monthly updates to Expenditure Types and Object Codes, subscribe to et_obj_updates@lists.

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Past Requests

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Additional Resources

The following resources are available to help properly code transactions:

If existing Expenditure Types or Object Codes do not meet your department needs, see How To: Request New (or Change Existing) Expenditure Type or Object Code.

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Questions?

For additional help, please submit a Support Request.

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