Resources: Signature Authority Delegation Letter Repository

Individual officers' specific scope of responsibility and limits of specific reserved delegations are documented in the form of delegation letters and retained on file at the University.

An initiative is underway to issue updated delegation letters for each Budget Unit and store them in a central repository utilizing Stanford University Box, a secure file sharing and content management system. Delegation Letters are organized on Box in folders by Budget Unit and are being added over time beginning February 2019 with the President and Provost Office.

The dollar limit to delegated authority, to the extent that it relates to financial approval authority, is documented in the University's Authority Manager System. See How To: View Authority Assignments.

Accessing the Repository of Delegation Letters

You must have a valid Stanford ID (SUNet ID) to access the repository. Note – School of Medicine employees must first log in to Stanford Medicine Box before accessing Stanford University Box.

Requesting Updates to Signature Authority Delegation Letters

Signature authority delegation letter updates should be initiated by the Dean, Director or VP's office for the Budget Unit. It is recommended that signature authority delegation letters be limited, to the extent possible, to the Dean, Director or VP of the Budget Unit, and to their next level of direct reports.

To obtain delegation templates or for support in updating delegations for your organization, please contact Kelly Wright, Associate Controller.


Learn about Signature and Financial Approval Authority @ Stanford.

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