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How To: Verify Employment Eligibility (I-9)

Before You Start

It is required that:

  • Employees complete Section 1 of the Form I-9 on the first day of work
  • Department / HR Administrators verify all employees' employment eligibility, including employees returning to Stanford after a break in service, within 3 business days from the employees' first day of work


  1. See Resources: Examples of Completed Form I-9.
  2. Department / HR Administrators should establish mechanisms to stay aware of upcoming new hires to facilitate Form I-9 collection and submission.

Read Policy Notes: Rules and Regulations for I-9 Compliance.

Continuing Stanford employees with expiring supporting documents must be re-verified by the Department/HR Administrator or the Student Services Center when new documents are received and before the existing documents expire. See How To: Update Employment Eligibility (I-9).

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Click each block to navigate through detailed instructions for each step:
Employment Eligibility Verification Workflow - Roles and Responsibilities



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