Overview: Stanford Travel

logo of Stanford Travel; two lines of text separated by a horizontal line - 'Stanford Travel' big text in cardinal red on top, 'Your Travel Ally' smaller text in gold at the bottom, italicized

Stanford Travel is the university's preferred travel program. Stanford Travel supports compliance and improves efficiency for travelers and arrangers.

The following benefits are only available for trips booked through Stanford Travel:

  • Airline ad hoc waivers and favors such as preferred seats, priority boarding, name changes, change-fee waivers and unused ticket extensions
  • Stanford-negotiated discounts with all major airlines, lodging,* and ground transportation providers (*see bottom of page for special rates at Sheraton Palo Alto)
  • Payment by Stanford Travel Card (preferred) or personal credit card.
  • Simplified expense reimbursement process – comparative fares not required for business travel
  • Reservations sent to International SOS for traveler assistance

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Stanford Travel Programs:

What Do You Need? Booking Channels
(Click logo for access & details)
Features Contact

Any airline flights / lodging / ground transportation

Book online or agent assistance

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  • Full-service travel agency
  • Designated agents
  • Online booking tool for individuals and meeting attendees
  • Travel arranger functionality

To book online:
Egencia Online

For agent assistance:
(Service fee may apply)


Any airline flights / lodging / ground transportation

Dedicated agent assistance with complex trips

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  • Onsite travel agent
  • International travel specialist
  • Ability to book visitors, multiple travelers and small groups

For onsite agent assistance:
(Service fee may apply)

Marley Kent, Travel Consultant

United Airline flights

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  • Traveler's Mileage Plus profile linked to Stanford negotiated rates
  • Stanford Travel discounts available on united.com or United app

To enroll, complete the United Corporate Direct Enrollment Form

For assistance, email ucdhelp@united.com

Optional Travel Services:

What Do You Need? Travel Service
(Click logo for details)
Features Contact
Manage rides for Stanford travelers or visitors

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  • Uber Travel – Manage employee rides through a central department account.
  • Uber Central – Arrange rides for guests who don't have access to the Uber app.
  • Uber Vouchers – Purchase ride passes for specific destinations.

Stanford – Uber for Business Department Account Set up
(Note: the setup form will request business name. Enter Stanford + department name.)

For assistance, contact business-support@uber.com

Business-ready accommodations for Stanford-related trips

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Work Collection hotels featuring:

  • Self check-in; Wifi, workspaces
  • Flexible cancellation penalties
  • Entire home or private room with own bathroom
  • 4.8 overall rating or higher

24/7 customer support via phone, email or in app chat.

To enroll:
Stanford Airbnb for Work
Enter your Stanford email address

Customer Support for Reservations:
1-415-800-5959 or 1-888-983-0568

Any airline flights for students or student groups (study abroad, study away, alternative breaks, etc.)

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  • Air, lodging and tours
  • Designated account management team, including multiple agents
  • Online booking tool for student groups and individual travelers

Book Online

Contact: David Sanderson
Account Manager

Stanford-operated accommodations for Stanford-related visits

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24/7 front desk, free WiFi, Business Center, workout room, free breakfast, free parking, free shuttle to campus, direct billing with Stanford, group bookings

To book online:
Stanford Guest House Reservations

For group reservations:
Group Reservations Form

For front desk, contact::
1-650-926-2800 or guesthouse@stanford.edu

*Special hotel rates: Sheraton Palo Alto offers a $389 rate exclusive to Stanford guests traveling on Stanford business. This rate is in policy and can only be booked through Egencia or Casto or by emailing Sheraton Palo Alto. The discount is valid through December 2020 for individual reservations in standard rooms only, and is subject to availability. Discount doesn’t apply to room blocks.

NOTE: Airline flights can only be booked through Stanford Travel for Stanford-related business, to add a personal side trip to a business trip or to accompany Stanford travelers on a Stanford-related trip. Hotel stays and car rentals can be booked through Stanford Travel for personal trips.

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