Minutes for the Special Board Meeting
May 21, 2006

Meeting was called to order at 5 p.m.

Present:
Board Members: Bill Forrest, Dudley Kenworthy, Kim
Rapp-Hanretta, Christina Sebastian
Homeowners: Suzanne Doran, Joanna Dupree, Virginia
Fehrenbach, Jerry Halpern, Grit Hansen, Marion
Kenworthy, Pauline Larmaraud,  Charles and Margaret
Stein, Will Stone, Nancy Tuma.

Budget:
Bill Forrest reviewed the types of budgets we have
(operating, reserve), and the goal of PMHOA attaining
50% funding over five years (about $57,000 of this
will come from the Special Assessment).

Of the Special Assessment, the PMHOA will collect
$640,000 over three years. More than a third has
already been collected because some homeowners have
paid all three installments. We currently have
$359,000 to use for special projects.

It was noted that the Special Assessment fees charged
by the previous board will not cover all of the
projects outlined by them due to poor estimates given
to the board by Massingham contractors. One homeowner 
suggested using reserve funds to cover any deficits
rather than submitting another assessment.

Management:
We discussed the possibility of hiring a new
management company to help us through the many
projects to be completed over the next three years,
and to avoid paying an on-site manager as outlined in
the budget presented to homeowners last year. Forrest
and Rapp-Hanretta reported that they met with Parkview
Property Management (PPM) in Menlo Park, and would
like the board to consider hiring them. Marion
Kenworthy volunteered to check the company's
references. Jerry 
Halpern agreed to review the standard contract
provided by PPM. The board agreed to set up a brief
meeting with PPM and the homeowners.

Sebastian motioned, and Forrest seconded, to hire PPM
pending a background check of the management company,
in fulfillment of the board's responsibility of due
diligence.

Projects:
It was reiterated that the board's main goals for this
year are to solve building perimeter drainage
problems, replace necessary siding, and paint all
buildings. Drainage is a current and on-going project.

Forrest motioned, and Kenworthy seconded, that if and
when we hire the new management company, the board
will charge them with assessing the appropriate amount
of siding to be replaced immediately so that we can
paint the entire complex.

Tree removal was also mentioned as one of this year's
priorities.

Kenworthy motioned, and Forrest seconded, to hire Toni
Bava to review plans for the refuse structures. If she
approves the plans or makes only small changes, the
board would then hire Bruno Hoffman to build 
a prototype.

Forrest reported that several projects on Bruno's
"to-do" list could be paid for out of the operating
budget this year, including:
-Fix screen doors in clubhouse
-Remove mold from clubhouse and ladies' room
-Repair vent pipes in clubhouse

Forrest also reported that the roofing repairs and
related costs at several buildings would be paid for
out of the operating budget.