BINDERY
PROCEDURES
1.
Pull issues in assigned range. Limited
retention titles and “Don’t bind titles (yellow dot)) will need boxes made for
them.
2.
Check binding instructions & enter “At bindery” date in grid.
3.
Type volume and date information on pre-printed bindery tickets, or all
title volume and date info on a blank ticket; trim, stamp same date on pink
copies, and file in green box;
send white & yellow ones to bindery with rubber-banded or string-tied
issues.
4. Prepare index pages and “sheets” for
inclusion with issues to be sent to bindery; “string vs. rubber bands”
5.
Pack shipment in boxes according to size, not title.
6.
Receipt of bound volumes: unpacking, proofreading spines, &
pre-shelf processing
7.
Enter “Bound” date in grid for volumes received from bindery.
Pulling
Periodical Issues
1. Make sure all issues are available, if not,
make a box and print a small M on the bottom right corner of the label; check
Ref. for buying guides and directories, if noted in binding instructions.
2. Arrange in pile, earliest on top, most
recent on bottom.
3. Record spine label wording from
previously-bound volumes, separating words by line with a diagonal ( / );
“and”, “the”, “of the” should be written in smaller caps to distinguish them
from major words in the title. The
library’s name is in small caps at the bottom of the spine.
(Use // for 2 vertical spaces between
corporate/geographic entity and title.)
Sample with single
vertical spaces between words within title:
on post-it on
spine
A/W/AND/S/T
AVIATION
143 WEEK
AND
Sept.-Dec. SPACE
1995
TECHNOLOGY
[2 vertical spaces]
143
[1
vertical space]
SEPT.-DEC.
[1
vertical space]
1995
[several
vertical spaces]
STANFORD
BUSINESS
LIBRARY
4. Rubber-band issues together, and stick post-it
on top; check previously-bound volumes for indexes, supplements, and other
binding ‘patterns’, making notes on post-it, to check in CARL [> Endeavor]
later.
Note: LC-classified
serials and monographs require most of the same spine-imprint labeling
procedures as for periodicals, except for the addition of the author’s name and
the call number; these will be described later.
1. In Serials mode, after selecting menu item 3
(Detailed holdings) from the first menu, and the periodical title to be bound,
check menu item 4 for binding instructions before entering the “At bindery”
date. This screen has the publication
frequency, as well as when to bind the issue, based on when all issues to be
bound should be available. It also
indicates whether supplements are bound with the title, where to find special
issues (often on Reference), and when they’re available. Buying guides, if published as regular
issues-if not classified-are bound with regular issues, so the 1999 volume
can’t be bound until the June or December issue for 2000 is received and placed
on Reference, for example. Also,
binding instructions usually indicate whether the title has an index, and where
to find it.
2. When 5-6 titles/volumes’-worth are pulled,
enter “At bindery” date, using ‘macro’ (e.g. A 001117) in far-right column of grid for issues of each title
volume to be bound.
Write “in CARL” [> Endeavor] & data-entry date on
post-it.
******* SERIALS LEVEL 4
HOLDINGS *******
TITLE: | Aviation week & space technology |
CONTINUES: | International product news |
CONTINUED BY: | Aviation week & space
technology. B |
DATE: | 110900 | FRQ: | W | REG: | R |
BRA: | PER | LOC: | PER | COPY # | 000001 | CTRL | 0000046913
|
CALL# | | ISSN | 0005-2175
|
Date 1 2
3 4 S
Date Action
| 000103 | v | 152 | n | 1 | |
| | || A | 001117
| |
| 000110 | v | 152 | n | 2 | |
| | || I | 000110 |
|
| 000117 | v | 152 | n | 3 | |
| | || I | 000121 |
|
| 000124 | v | 152 | n | 4 | |
| | || I | 000202 |
|
| 000131 | v | 152 | n | 5 | |
| | || I | 000202 |
|
| 000207 | v | 152 | n | 6 | |
| | || I | 000208 |
|
| 000214 | v | 152 | n | 7 | |
| | || I | 000216 |
|
| 000221 | v | 152 | n | 8 | |
| | || I | 000222 |
|
| 000228 | v | 152 | n | 9 | |
| | || I | 000228 |
|
| 000306 | v | 152 | n | 10 | |
| | || I | 000308 |
|
| 000313 | v | 152 | n | 11 | |
| | || I | 000315 |
|
| 000320 | v | 152 | n | 12 | |
| | || I | 000329 |
> |
----------------------------------------------------------------------------
F1=RECOVER, F2=NEXT, F3=PREVIOUS, F4=NEW ISSUES, F5-16 TO
RETURN
Above is a sample of a
grid with “A” date entered for 1st issue.
Typing bindery tickets
1. Find pre-printed bindery tickets for each
physical volume to be bound, and type
volume &/or issue number, months (as necessary) and year on each
ticket next to [V], NO.*, [M] and [Y]
(*Number is never bracketed, i.e. “[N]”, but is always written as
NO.[sp]##, never “No.” or “no.”)
2. Imprint ink color &
cover-material color are in boxes at right of spine information column on
pre-printed tickets; “Stanford Business Library” is also pre-printed in small
letters at the bottom of the spine info column. (See copy of pre-printed bindery ticket on next page, followed by
copy of blank ticket.)
3. If a ticket has a labeled space for
information that is not applicable (e.g. 1 full-year volume is being bound
instead of 2 for Jan.-June & July-Dec.), draw a line through the [M] in red
ink after the other entries are typed.
If slight typing errors are made, correct them and complete info on top
(white) copy. After removing
perforation strip at left, correct errors by hand on yellow and pink copies,
though any additional instructions in the box at bottom left don’t need to be
fixed on the pink copy, since that portion won’t be kept.
4. If there is no ticket for a title you are
binding [supply used up, or title changed], a blank ticket must be typed; this
is where correct vertical spacing on the post-it matters. Type the title in single-spaced caps, then
the volume 2 vertical spaces below title, then No. or months, & year with a
single vertical space between them. (If
there is an organization name preceding the title, such as a journal-publishing
society or bank, the // on the post-it indicates 2 vertical spaces separating
them. The same spacing applies if a
geographic distinction follows a common title, or a place and a date-typed in
small caps, within parentheses-distinguish publication of the same title by
different organizations (or a name change of the same organization). If there is no ticket because of a title
change, type in the lower left box: “PLEASE ADD THIS TITLE TO YOUR DATABASE”;
if binding the last volume of a title prior to a known name change, type
“PLEASE REMOVE THIS TITLE FROM YOUR DATABASE” in the same box.
5. When all tickets are typed, and pink copies
separated from the white & yellow ones, tuck the latter in the top issue of
the volume to be bound. Put all the
pink copies in alphabetical order by title, and trim off the left and right
sides of the forms at the dashed line guides; cut between the slot-number
column and the title & volume column on the left, and to the right of the
imprint and material color boxes on the right.
(See copy of bindery ticket on next page for cutting guides.)
Stamp each pink copy of
the bindery ticket with the “A” date stamp, the same date which was entered in
the grid in B.1; file the pink copies in the green box with others for the same
shipment date.
1. Author’s last name only is printed at the
top of the spine in caps & lowercase letters, followed by 1 vertical space,
then the title, all in caps. If it is a long title, or has many long
words, remove the ticket after typing the author’s name and put the ticket in
the typewriter sideways, so that “TITLE” is on the left side, and type along
the length of the middle column.
2. No matter which orientation is used for the
title, be sure to allow space for the call number and STANFORD BUSINESS LIBRARY
vertically on 3 lines, in lower-case letters-to represent small caps-near the
bottom of the spine.
3. If the book is new (not a re-bind of a book
that can’t be mended), be sure to write the fund plate name on the pink slip
before filing it. Otherwise, it’s hard
to trace which plate to use when the book comes back from the bindery. A few classified titles are always bound on
receipt from the vendor, due to expected heavy use:
Nelson’s directory of
investment research (HG4509.N44a) REF.: TABLE A-1,
Nelson’s directory of investment
managers (HG4509.N45)
REF.:
A.S.S.:SECURITIES INDUSTRY
Security risk evaluation (aka “Beta
book”) HG4661.S44 (PERM. RESERVE)
(These are just a few
examples.)
4. “Rush” books are classified serials or
monographs which should receive the same bindery preparation as for “bind on
receipt” titles, except that the lower-left corner instruction box on the
bindery ticket should indicate RUSH binding, and they should not be packed in a
box, but wrapped in brown paper instead, and marked “RUSH”.
5. Keep pink Ref. route slip and plate, and
linked barcode sticker (on backing)
together with title and call no. info, so they can re-join the bound
volume when returned.
6. Material color for non-periodicals should
not be black (#99); and only Stanford publications should have red (#18). The Nelson titles above are usually bound in
a darker red (#12) and a medium-dark blue (#52) respectively; the “Beta book”
is always bound in a darker blue (#57).
Other than #99 and #18, any color may be used; black ink is preferred on
most bright colors, gold (or white) on the darker ones. The color swatch fan is
in the main drawer of the “bindery office” desk.
1. If index is to be bound in a volume, copy
and trim as necessary; place at bottom of pile of issues to be bound. It may be necessary to look in the first
issue of the next volume to find an index (if it isn’t at the end of the last
issue of a volume); if bindery instructions state that index is loose, or
suggest that there might be an index, check the appropriate-lettered folder in
the file drawer of the Per. Bindery ‘office’ desk in rm. 206. (Indexes may need to be requested by mail or
e-mail before sending to bindery.)
2. If
binding a volume [number] of a title in 2 or more physical volumes with an
index in the last one, place a sheet indicating in which volume the index will
be found, e.g.:
Index Index
See See
July-Dec. no. 4-6
Even if the last volume
is not ready for binding, the one being bound should have a sheet at the
end. There are some sheets already
printed-out in a file in the upper compartment to the left of the computer in
the Per. Bindery ‘office’; otherwise, print them from the “Sheets” folder in
the “Jackson Tech. Services shared” folder on the desktop. The above ‘generic’ index sheets don’t need
to be ‘customized’ to match the title, but there are sheet ‘documents’ for
special issues that are classified, and therefore are not bound with the rest
of the volume. This is a sample “special
issue” sheet; the text on the sheet for the TAPPI directory:
TECHNICAL ASSOCIATION OF THE PULP AND
PAPER
INDUSTRY DIRECTORY is
catalogued TS1080 .T25
3. Tie string around issues to be bound which
include an index; be careful when using a rubber band. These can sometimes tear the pages of the
indexes. Leave post-it on top issue
until time to pack the shipment, to use for a last-chance proofreading
comparison with the bindery ticket.
Tuck bindery ticket under string, not inside issue. Shelve with other volumes on shelves
opposite copy machine.
1. Pack volumes to be sent to bindery by size,
cushioned by crumpled packing paper stored in boxes stacked near the shelves
for volumes to be sent to bindery.
2. Compare tickets with post-it info for
accuracy, and re-tie loose strings, as needed.
3. Rush bindery requests should be packaged
separately, and placed on top of the boxes for the shipment.
4. When the shipment is almost ready,
call Theodon Bindery; speak to Theodora, Don, or Peggy to request pick-up of
boxes, and the shipment will be picked up within 1-2 days. The number is: (510) 783-9990 (in Hayward).
1. As each volume is unpacked, remove yellow
copy of bindery ticket from inside front page, and compare text on slip with
spine imprint; shelve alphabetically on several book trucks. Set aside any volumes with errors, with
their yellow slips.
2. Edge-stamp all 3 sides of volumes with
single-line property stamp:
STANFORD BUSINESS LIBRARY
3. Check special-plate binder for titles
requiring fund plates other than “Jackson Fund”, and tuck appropriate plate
partway inside the front of the volume.
These plates are in a special file tray on the ‘Per. Bindery office
‘desk.
4. Using a glue-stick, attach plates-“Jackson
Fund” or others-inside front covers of all volumes.
5. When all volumes are stamped and plated,
wheel the trucks into the Collection Maintenance office to be shelved in
periodical stacks.
6. Make notes on yellow copies of bindery
tickets to indicate correction of any imprint errors, or other problems found;
tuck slips in volumes. These will be
sent with the next shipment for re-binding, unless they are ‘rush’ books.
7. Also separate classified serial and
monograph volumes to be processed as usual for non-periodicals: plates,
edge-stamping, barcodes, date-due slips, and Ref. locations. (Give to Helen.)
Enter “Bound” date in
grid for volumes received from bindery
1. The pink slips should be divided among
bindery staff to share data entry of the “Bound” date in CARL [> Endeavor]
2. Copy-&-paste date from a ‘macro’
replacing the “A date” in the grid for each issue in the bound volumes.