Winter Quarter 2012

 Perspectives in Assistive Technology 

David L. Jaffe, MS and Professor Drew Nelson
Tuesdays & Thursdays   4:15pm - 5:30pm
Building 530 - Classroom 127

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Project Expenses

General Information:

  • Project expenses are expected to be modest, no more than a few $100, depending on the project.

Reimbursement Guidelines:

  • Reimbursable items include supplies, parts, software, consulting services, shipping, tax directly relating to the project.
  • Non-reimbursable items include interest charges on credit cards, personal computer upgrades, food, alcohol, parking tickets, traffic fines, ...
  • Items that require pre-purchase approval include any item over $100, consulting services, ...

Special Items:

  • Shop fees are reimbursable for student members who use the shop to fabricate assistive technology projects.
  • Travel fees are reimbursable. Submit a Google map indicating starting point and destination and mileage (rate = $.50 per mile).

Purchase Procedure:

  • It would be best if one team member assumes responsibilities for all purchases.
  • Purchases can be made with a Stanford PCard or individual credit card or cash. (Cash advances can not be arranged.)
  • Save all receipts from reimbursable purchases.

Reimbursement Procedure:

  • Collect all receipts from purchases made by an individual team member.
  • Arrange receipts in chronological order.
  • Number receipts in chronological order.
  • Paste, using a glue stick, original receipts on 8.5 by 11 sheets of paper (one side only).
  • Compose a text document justifying need for each item on each receipt. Example, "electronic parts required for motor control module".
  • Email text document and hand in receipts.


  • All purchased equipment and tools becomes Stanford's property. Please turn in all materials at the end of the course.
  • Do not work with hazardous materials without approved training and protection.

Updated 09/22/2011

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